Accounting & Office Manager

Heritage Building Maintenance; Des Moines (IA); On-site; USD 27,552 - 33,062; Part time

Benefits offered by this job

Direct Deposit

Medical, Dental, Vision Insurance

401K with company match

Paid Holidays

PTO

Job summary

Heritage Building Maintenance is seeking an Accounting Assistant to provide reliable day-to-day support for accounting and office operations. You will work closely with the Head of Finance to ensure accurate records, timely billing, and efficient payment processing.

The role requires strong attention to detail, confidentiality, and the ability to work independently while proactively resolving issues. This office-based position offers a 25–30 hour workweek with potential schedule flexibility.

Qualifications

• At least two years of bookkeeping or accounting support experience.
• Proficiency with Excel and basic accounting practices.
• Ability to maintain confidentiality with financial data and communications.
• Strong attention to detail and organizational skills.

Responsibilities

• Process daily bank deposits and reconcile to documents.
• Manage accounts payable: verify invoices, enter bills, and maintain vendor records.
• Manage accounts receivable: apply payments, monitor aging, follow up on balances.
• Generate and send customer invoices within established timelines.
• Maintain organized financial records and files (digital and physical).
• Provide general office support (mail, phones, filing, data entry).
• Communicate professionally with vendors, customers, and staff to resolve questions.
• Identify discrepancies and report issues promptly.
• Assist with month-end or periodic reporting tasks.
• Perform other related duties to support accounting and office operations.

Skills

Bookkeeping

Accounts payable

Accounts receivable

Excel

Office suite

Detail-oriented

Communication

Education

High school diploma or GED

Associate degree or coursework in accounting/business

Tools

Accounting software

Job description

WAGE

This will be an hourly, non-exempt position. Hourly pay will be between $20-$24, based on qualifications and experience.

SCHEDULE

Schedule may vary based on business need. This position is considered a 25-30 hours per week position. Flexibility with schedule is possible.

LOCATIONS

This position will be in the office of Heritage Building Maintenance.

JOB SUMMARY

The Accounting Assistant provides reliable day-to-day support for accounting and office operations, working closely with the Head of Finance to help ensure accurate financial records, timely billing and payment processing, organized documentation, and responsive communication with vendors and customers. This role requires strong attention to detail, confidentiality, sound judgment, and the ability to work independently while identifying and resolving issues proactively.

ESSENTIAL JOB FUNCTIONS

• Prepare and process daily bank deposits and ensure records are accurate, complete, and reconciled to supporting documentation.
• Manage accounts payable by verifying invoices, entering bills, processing payments, and maintaining accurate vendor records.
• Manage accounts receivable by applying payments, monitoring aging reports, following up on outstanding balances, and assisting with collections communication as needed.
• Generate and send customer invoices accurately and within established timelines.
• Maintain organized financial records and files, including both digital and physical documentation.
• Assist with general office duties, including mail, phones, filing, scanning, data entry, and other administrative support tasks.
• Communicate professionally with vendors, customers, and internal team members to resolve billing, payment, or documentation questions.
• Identify and report discrepancies, missing information, or unusual activity in a timely and proactive manner.
• Support month-end or periodic reporting tasks as assigned.
• Perform other related duties as needed to support accounting and office operations.

KNOWLEDGE, SKILLS & ABILITIES

• Minimum of two years of experience in bookkeeping, accounting support, accounts payable/accounts receivable, or office administration preferred.
• Strong working knowledge of basic accounting practices and financial recordkeeping.
• Proficiency with accounting software and Microsoft Office, especially Excel.
• High level of accuracy, organization, and attention to detail.
• Ability to manage multiple priorities, meet deadlines, and follow established procedures.
• Strong reliability, follow-through, and ability to work independently with limited supervision.
• Ability to identify errors, ask appropriate questions, and help resolve issues professionally.
• Ability to maintain confidentiality when handling financial, employee, customer, and vendor information.
• Clear, respectful communication skills with internal and external contacts.

QUALIFICATIONS

• Must be 18 years of age or older.
• Must be legally authorized to work in the United States.
• High school diploma or GED required; associate degree or coursework in accounting, business, or a related field preferred.
• Prior experience with accounts payable, accounts receivable, invoicing, deposits, or bookkeeping preferred.
• Must be willing to submit to all background check(s) required by the company and/or clients.
• Must be able to maintain regular and reliable attendance.

PHYSICAL DEMANDS

This position is primarily office-based and requires frequent sitting, computer use, typing, viewing a monitor, speaking by phone or in person, and handling paper files or office materials. The employee may occasionally stand, walk, bend, reach, or lift and carry office items weighing up to 25 pounds. This job description is not an employment agreement or contract. Management reserves the right to revise duties and responsibilities within the scope of the role at any time based on business needs.

ADDITIONAL DETAILS

Direct Deposit Pay every other Friday. Medical, Dental, Vision Insurance to start the first of the month following the date of hire. 401K with a company match available for full time employees working 30+ hours per week after one year of continuous full-time employment. Paid Holidays after 90 days for full time employees working 30+ hours per week. PTO accumulation for full time employees working 30+ hours per week after one-year of continuous full-time employment.

HERITAGE IS AN EQUAL OPPORTUNITY EMPLOYER

It is the policy of Heritage Building Maintenance to provide equal employment opportunity to all employees and applicants for employment and not to discriminate on any basis prohibited by law, including race, color, sex, age, pregnancy, religion, national origin, citizenship status, disability, marital status, sexual orientation, gender identity, military service, genetic information, or any other protected class as defined by local, state, or federal statute. It is our intent that equal employment opportunities will be provided in employment, recruitment, selection, compensation, benefits, promotion, demotion, layoff, termination, and all other terms and conditions of employment.

This job description is not an employment agreement or contract. Management has the exclusive right to alter the scope of work within the framework of this job description at any time without prior notice.

E-VERIFY PARTICIPATION AND RIGHT TO WORK POSTERS AVAILABLE UPON REQUEST

This employer participates in E-Verify and will provide the federal government with your form I-9 information to confirm that you are authorized to work in the U.S. The E-Verify Participation and Right to Work Posters are available upon request.