Administrative Assistant - Accounting

Oriana-House,-Inc; Akron (OH); On-site; USD 19,000 - 28,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Life insurance

Disability insurance

Wellness program

Job summary

Oriana House in Akron, OH seeks an Accounts Payable/Administrative Clerk to support the accounting team with invoicing, PO matching, and data entry in Excel and Financial Edge. The role emphasizes confidentiality and timely processing across multiple locations.

The successful candidate will have a high school diploma, accounting experience, and proficiency with Word/Excel. A related associate degree is preferred. This is a full-time role with benefits.

Qualifications

• High School diploma or equivalent required.
• Associate’s degree in Business Administration, Accounting, or Bookkeeping preferred.
• Two to three years Accounting experience preferred.
• Must be proficient in both Microsoft Word and Excel.
• Must possess strong organizational skills and be detail oriented.
• Must have the ability to effectively work with Agency employees and outside contacts.

Responsibilities

• Maintains confidentiality with regard to accounting departmental issues.
• Updates and maintains log information in excel for purchase requests, check requests, purchase orders, and check receipts.
• Updates utility check list spreadsheet in excel with invoicing date and amount due to ensure all utility bills are received and processed on time.
• Matches purchasing invoices to open purchase request/purchase orders and logs invoice information into purchase order log in an accurate and timely manner.
• Enters invoice information for Accounts Payable and Purchasing into Accounts Payable excel data entry template.

Skills

Attention to detail

Organizational skills

Agency collaboration

Education

High school diploma or equivalent

Associate’s degree in Business Administration, Accounting, or Bookkeeping

Tools

Microsoft Word

Microsoft Excel

Job description

Description

Pay:$17.00/hour

Essential functions of this job include, but are not limited to:

• Maintains confidentiality with regard to accounting departmental issues.
• Updates and maintains log information in excel for the following: purchase requests, check requests, purchase orders, and check receipts. Updates information as needed, in accordance with Agency policy and procedures, in an accurate and timely manner.
• Updates utility check list spreadsheet in excel with invoicing date and amount due to ensure all utility bills are received and processed on time.
• Ensures all delivery receipts/packing slips are received from all locations. Accurately matches back up paperwork to the open purchase request/purchase order.
• Matches purchasing invoices to open purchase request/purchase orders and logs invoice information into purchase order log in an accurate and timely manner.
• Enters invoice information for Accounts Payable and Purchasing into Accounts Payable excel data entry template. Attaches completed template to invoice to forward to AP/Purchasing for review and approval in an accurate and timely manner.
• Enters coded invoices into Financial Edge for Purchasing and Accounts Payables in an accurate and timely manner.
• Copies and files purchasing invoices and all back up paper work for purchasing files in an accurate and timely manner.
• Copies all four (4) part Administration breakout invoices and backup for accounts payable and files in appropriate bank account tray for open payables filing.
• Responsible for matching accounts payable checks with invoice payment stub and mails out on a weekly basis. After mailing checks, files check stub and backup in Accounts Payable files in an accurate and timely manner.
• Gathers and copies Accounting Department’s ACA documentation in an accurate and timely manner. Maintains ACA files in an accurate manner.

QUALIFICATIONS: High School diploma or equivalent required. Associate’s degree in Business Administration, Accounting, or Bookkeeping preferred. Two to three years Accounting experience preferred. Must be proficient in both Microsoft Word and Excel. Must possess strong organizational skills and be detail oriented. Must have the ability to effectively work with Agency employees and outside contacts.

Benefits Package

• Medical and prescription insurance
• Dental and life insurance
• Long-term disability insurance
• Wellness program and incentives (including FitThumb Wellness App)
• Public Service Loan Forgiveness eligibility
• Paid time off, including:
• 8 paid holidays
• 10 vacation days per year
• 10 personal/sick days per year

Oriana House Recruiters may reach out to applicants via text messaging.

Oriana House Inc., is an Equal Employment Opportunity Employer and a Drug-free Workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.

Candidates must be eligible to work in the U.S. without requiring sponsorship.

Equal Opportunity Employer. This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.