Accounting Assistant

Banner Witcoff; Chicago (IL); Hybrid; USD 50,000 - 65,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k)

35-hour workweek

Business casual attire

Paid time off

Bonus pay

Job summary

Banner Witcoff, a leading IP law firm, seeks an Accounting Assistant in Chicago for a hybrid role blending remote and in-office work. You will support Accounts Payable, Accounts Receivable/Collections and Billing, handling invoices, reconciliations, and client statements.

The ideal candidate has a high school diploma (bachelor’s preferred), strong MS Excel skills, and solid organizational abilities. The firm offers paid time off, health/dental/vision, 401(k) and a competitive salary range

Qualifications

• High school diploma required; bachelor’s degree preferred.
• Basic knowledge of accounting principles required.
• Proven MS Excel experience required.
• Previous law firm experience strongly preferred.
• Experience with Aderant Expert accounting software preferred.
• Ability to work independently and in a fast-paced environment.
• Strong written and oral communication skills.
• Strong organizational skills and time management.

Responsibilities

• Support Accounts Payable, Accounts Receivable/Collections and Billing.
• Review vendor invoices, reconcile statements, and handle inquiries.
• Audit client statements and prepare monthly reminders.
• Post invoices to e-billing systems and track status of bills.
• Assist with client accruals, reports, and special projects.
• Maintain client/matter records and scan documentation.
• Hybrid work arrangement with in-office presence two days weekly.

Skills

MS Excel

Communication skills

Independent work

Time management

Detail-oriented

Education

High school diploma

Bachelor’s degree preferred

Tools

Aderant Expert accounting software

Job description

Accounting Assistant Description: Banner Witcoff is a leader in intellectual property law for more than 100 years. We are the trusted IP partner of choice for organizations around the world. We provide sound legal guidance and inventive IP solutions to power business for start-ups, Fortune 500 companies, and everything in between. Banner Witcoff’s Accounting Department is responsible for managing the daily accounting tasks and maintaining account information for the firm. We pride ourselves on our relentless attention to detail and place an immense value on providing exceptional service, both internally and externally. We work as individuals, as team members, and as part of a growing and innovative law firm. We are seeking a full-time Accounting Assistant to join the firm and become an integral part of our Accounting Department.

Requirements

• High school diploma required; bachelor’s degree preferred
• Basic knowledge of accounting principles required
• Proven MS Excel experience required
• Previous law firm experience strongly preferred
• Experience with Aderant Expert accounting software preferred
• Must possess the ability to work independently and collaboratively in a fast-paced environment
• Strong written and oral communication skills for interaction at all levels internally and externally
• Strong organizational skills required
• Must be detail-oriented and able to balance multiple tasks with proven time management skills Duties and

Responsibilities

The Accounting Department consist of three main groups: Accounts Payable, Accounts Receivable/Collections and Billing. The Accounting Assistant will provide support to each group as needed. Accounts Payable:

• Electronically barcode and distribute vendor invoices
• Reconcile vendor statements and handle vendor inquiries
• Review expense reports
• Reconcile PTO account Accounts Receivable:
• Perform E-bill audits
• Perform A/R write-offs
• Audit and reconcile client statements
• Send client monthly reminder statements
• Complete client audit letters Billing:
• Manage Client Matter Change Request (CMCR’s)
• Post invoices to various e-billing systems which may require editing Ledes files
• Automate invoices on BillBlast and track status of bills submitted, identify issues, and work to address rejections and reductions
• Assist the collections team regarding outstanding and/or short paid invoicesPrepare and submit client accruals and other reports
• Assist billing attorneys with special reporting and various client reports General:
• Maintain client/matter records
• Scan documentation
• Assist with other administrative tasks and special projects as needed The above list of duties and responsibilities is in no way a comprehensive list. From time to time, the employee may be required to perform other duties in support of the operation of the office, as requested by their supervisor or manager. This position is a hybrid role, with a blend of remote and in-office work. The employee will be required to work in the office at least two days per week, or more, depending on business needs and/or work assignments. In-office specific duties include managing mail, copying, face-to-face meetings, greeting clients and visitors, team collaborative projects, as well as company events. Banner Witcoff offers a competitive compensation and benefits package, including paid time off, medical/dental/vision insurance, 401(k), a 35-hour workweek, business-casual attire, and a friendly office environment. Interested candidates should apply online by sending a resume and cover letter with salary requirements. The salary range for this role is $50,000 to $65,000 annually. This is non-exempt position. This range is only applicable for jobs to be performed in Chicago, IL. This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. An employee’s pay within the salary range will be based on numerous factors including, but not limited to, relevant education, qualifications, experience, skills, geographical location, and business or organizational needs. This job is also eligible for an annual merit increase and bonus pay. Banner Witcoff is an Equal Opportunity Employer and provides employees with a work environment free of discrimination and harassment. The Firm will not discriminate against any applicant for employment because of race, color, religion, national origin, sexual orientation, sex, pregnancy, age, mental or physical disability, genetic information, legal citizenship or any other status protected by law. Instructions to Recruiting Agencies and Search Firms Banner Witcoff will not accept unsolicited resumes and will not pay a fee for any unsolicited submissions. We will not accept resumes from search firms or recruiters with which we do not have an established agreement, and any resume sent without request or prior approval from our recruiting coordinators will be considered unsolicited. In addition, please do not call or e-mail any attorney or staff at our firm without prior approval from our recruiting coordinators. Thank you for respecting our process.