Senior Billing Specialist

Banner Witcoff; Chicago (IL); Hybrid; USD 80,000 - 110,000; Full time

Benefits offered by this job

Paid time off

Medical/Dental/Vision Insurance

401(k)

35-hour workweek

Business casual attire

Friendly office environment

Job summary

Banner Witcoff is seeking a Senior Billing Specialist to own the full billing cycle for assigned attorneys and clients. The role emphasizes electronic billing, accuracy, and collaboration with the accounting team in a hybrid work setting.

Responsibilities include setting billing rules, managing rates, generating pre-bills, posting invoices to e-billing systems, and assisting collections and reporting. Requires experience in legal billing and proficiency with Aderant Expert and Excel.

Qualifications

• Experience with legal billing and electronic billing.
• Experience with Aderant Expert accounting software strongly preferred.
• Experience with Pre-bill Manager and Expert Image preferred.
• Proficiency in Microsoft Office with proven Excel skills.
• High school diploma required;Bachelor’s degree in Accounting/Finance or related field preferred.

Responsibilities

• Manage the billing process start to finish for a portfolio of assigned attorneys and clients.
• Set up and maintain client billing rules and codes and timekeeper rates.
• Monitor volume discounts based on thresholds reached.
• Run paperless pre-bills monthly or on-demand and edit pre-bills as needed.
• Post invoices to various e-billing systems and address rejections and reductions.
• Assist collections with outstanding and short‑paid invoices.
• Prepare client accruals and other reports and assist with special reports.

Skills

Legal billing

Aderant Expert

Pre-bill Manager

Excel

Communication

Time management

Education

Bachelor's degree in Accounting/Finance

Tools

Aderant Expert

Pre-bill Manager

Pre-bill Viewer

Job description

Banner Witcoff is a leader in intellectual property law for more than 100 years. We are the trusted IP partner of choice for organizations around the world. We provide sound legal guidance and inventive IP solutions to power business for start-ups, Fortune 500 companies, and everything in between.

Banner Witcoff’s Accounting Department is responsible for managing the daily accounting tasks and billing process for the firm. We pride ourselves on our relentless attention to detail and place an immense value on providing exceptional service, both internally and externally. We work as individuals, as team members, and as part of a growing and innovative law firm. We are seeking a full‑time Senior Billing Specialist to join the firm and become an integral part of our Accounting Department. The Senior Billing Specialist will be encouraged to take ownership of the full billing cycle for their assigned attorneys and clients. The majority of our billing process is electronic from pre‑bill generation and editing to invoice submissions using multiple software platforms.

Duties and Responsibilities:

• Manage the billing process start to finish for a portfolio of assigned attorneys and clients following firm and client guidelines
• Set up and maintain client billing rules and codes and timekeeper rates
• Manage fee arrangements and rate sets for assigned billing attorney clients
• Monitor volume discounts based on thresholds reached
• Run paperless pre‑bills monthly or on‑demand
• Edit and adjust pre‑bills according to attorney instructions and client guidelines
• Post invoices to various e‑billing systems which may require editing Ledes files
• Automate invoices on BillBlast and track status of bills submitted, identify issues, and work to address rejections and reductions
• Establish working relationships with e‑billing site vendors; make certain all timekeepers and rates are up‑to‑date on the sites; submit timekeepers and rates for approval as needed
• Submit non‑electronic invoices by e‑mail or mail
• Ensure proper backup is included with invoice submissions
• Resolve invoice disputes and fully submit all invoices on a timely basis
• Assist the collections team regarding outstanding and/or short paid invoices
• Prepare and submit client accruals and other reports
• Assist billing attorneys with special reporting and various client reports
• Create and maintain internal client billing instructions documentation
• Train billing attorneys and assistants in policies and procedures for processing bills within Aderant Expert and Pre‑bill Viewer
• Perform research and respond to inquiries from billing attorneys, clients, and others as requested
• Maintain full working knowledge of the Firm’s billing functions
• Communicate situations as they arise that may require follow‑up, such as rate issues, delays in billing, difficult requests, etc.
• Assist the Billing Manager and Assistant Billing Manager as needed
• Assist with other administrative tasks and special projects as needed

Requirements:

• Experience with legal billing and electronic billing required
• Experience with Aderant Expert accounting software strongly preferred
• Experience with Pre‑bill Manager and Expert Image preferred
• Proficiency in Microsoft Office required with proven Excel skills
• High school diploma required; Bachelor’s degree in Accounting, Finance or related field preferred
• Basic knowledge of accounting principles
• Strong written and oral communication skills
• Detail oriented, strong organizational skills, and ability to balance multiple tasks with proven strong time management skills
• Ability to work independently and collaboratively in a fast‑paced environment
• Experience maintaining confidentiality of financial data

The above list of duties and responsibilities is in no way a comprehensive list. From time to time, the employee may be required to perform other duties in support of the operation of the office, as requested by their supervisor or manager.This position is a hybrid role, with a blend of remote and in‑office work. The employee will be required to work in the office at least two days per week, or more, depending on business needs and/or work assignments.

Banner Witcoff offers a competitive compensation and benefits package, including paid time off, medical/dental/vision insurance, 401(k), a 35‑hour workweek, business‑casual attire, and a friendly office environment.

The salary range for this role is $80,000 to $110,000 annually. This is a non‑exempt position. This range is only applicable for jobs to be performed in Chicago, IL. This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. An employee’s pay within the salary range will be based on numerous factors including, but not limited to, relevant education, qualifications, experience, skills, geographical location, and business or organizational needs. This job is also eligible for an annual merit increase and bonus pay.

Banner Witcoff is an Equal Opportunity Employer and provides employees with a work environment free of discrimination and harassment. The Firm will not discriminate against any applicant for employment because of race, color, religion, national origin, sexual orientation, sex, pregnancy, age, mental or physical disability, genetic information, legal citizenship or any other status protected by law.