ACCOUNTING ASSISTANT

YMCA of the Cedar Rapids Metro Area; Carpinteria (CA); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Free gym membership

Program discounts

Medical plans

Disability

Employee assistance program

Life insurance

Education assistance

Retirement fund

PTO

Job summary

Channel Islands YMCA is seeking an Accounting Assistant to support payment processing, month-end close, and reporting for accounts receivable. You will prepare journal entries and ensure accurate billing and collections across branches.

The role requires at least 18 years old and an associate degree in accounting or finance (or related experience). Proficiency in Microsoft Office and basic accounting principles are essential.

Qualifications

• Must be at least 18 years old.
• Associate’s degree in Accounting or Finance preferred.
• 2+ years of related work experience preferred.
• Proficiency in Microsoft Office programs and ability to learn new systems.
• Knowledge of basic accounting principles.

Responsibilities

• Enter and process third party payments and reconcile to member and organization accounts.
• Assist with month-end and year-end closing activities for government and agency receivables.
• Prepare journal entries as needed and maintain supporting documentation.
• Generate accounts receivable reports including aging, cash collections, and bad debt analysis.
• Train branch staff on membership and operating processes and procedures.
• Assist branches with data required by third party billing agencies.

Skills

2+ years experience

Accounting knowledge

Microsoft Office

Education

Associate’s degree (Accounting or Finance preferred)

Tools

Microsoft Office Suite

Job description

BENEFITS THAT BENEFIT YOUFREE YMCA Family Gym Membership and Program DiscountsFREE Medical HMO Plans Available, Long-term Disability, Employee Assistance Programs, Basic Life InsuranceAffordable Medical PPO OptionEducation Assistance Program Up To $1,500 per yearYMCA Retirement FundPaid Time Off, Sick Leave, and HolidaysFlexible ScheduleWhat Does an Accounting Assistant Do?Enter and process third party payments and reconcile to member and organization accountsAssist with month-end and year-end closing activities to ensure government and agency receivable transactions are estimated and recorded into the proper accounting periodProcess physical and ACH payments received at the Association Office and complete deposit procedures related to those transactionsPrepare journal entries as neededServe as primary backup for Accounts Payable ManagerGenerate financial reports related to accounts receivable, including aging reports, cash collections, and bad debt analysis and work with staff to update billing information and collect past due balancesCommunicate, coordinate and train branch staff on proper membership and operating processes and proceduresCommunicate to collection agencies and chargeback centers to ensure accuracy with members disputing charges, send to collections, or those removed from collectionsWork with members and staff to resolve account discrepancies and/or ensure that payments are correctly applied and received in a timely fashionAssist branches in processing and uploading any required data and information needed by third party agencies in their billing requirementsUtilize various communication channels, such as phone calls, emails, and letters, to follow up with members and collect outstanding payments (i.e. dues and donations) in a confidential mannerOur Commitment to BelongingAt the Channel Islands YMCA, we are committed to building bridges within our communities. We aspire to create spaces, experiences, and a culture where all people belong and feel connected.Must be at least 18 years oldAssociate’s degree (Accounting or Finance preferred); related work experience may offset degree requirement2+ years' experience in related work preferredProficiency in Microsoft Office Programs and ability to quickly learn new systemsKnowledge of basic accounting principlesComplete required certifications within 60 days of hireComplete all required Branch and Position specific trainings as required within two weeks of hireAbility to obtain a criminal record clearanceMaintain a valid California driver’s license, active participation in the California DMV Pull Program, an acceptable driving record and approval status as determined by the Channel Islands YMCA and/or its insurance carrier