ACCOUNTING ASSISTANT

Channel Islands YMCA; United States; Presencial; USD 42.000 - 52.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Free YMCA Family Gym Membership

Program Discounts

Free Medical HMO Plans

Long-term Disability

Employee Assistance Programs

Basic Life Insurance

Affordable Medical PPO

Education Assistance Up To $1,500 per

YMCA Retirement Fund

Paid Time Off

Sick Leave

Holidays

Flexible Schedule

Descripción de la vacante

Channel Islands YMCA is seeking an Accounting Assistant to join our finance team. You will enter and process payments, assist month-end close, and prepare journal entries while serving as a backup for AP.

You will work to collect outstanding balances, train branch staff, and ensure accurate billing and reporting. Strong knowledge of basic accounting principles and MS Office is required, as well as the ability to obtain necessary certifications and a background clearance.

Formación

• Must be at least 18 years old.
• Associate’s degree in Accounting or Finance preferred; related work experience may offset degree requirement.
• 2+ years' experience in related work preferred.
• Proficiency in Microsoft Office Programs and ability to quickly learn new systems.
• Knowledge of basic accounting principles.
• Complete required certifications within 60 days of hire.
• Complete all required Branch and Position trainings as required within two weeks of hire.
• Ability to obtain a criminal record clearance.
• Maintain a valid California driver’s license and clearance status.

Responsabilidades

• Enter and process third party payments and reconcile to member and organization accounts.
• Assist with month-end and year-end closing activities and record government and agency receivables.
• Process physical and ACH payments and complete deposit procedures.
• Prepare journal entries as needed.
• Serve as primary backup for Accounts Payable Manager.
• Generate AR reports, aging, cash collections, and bad debt analysis; update billing and collect past due balances.
• Train branch staff on membership and operating processes and procedures.
• Communicate with collection agencies to manage disputed charges and collections.
• Resolve account discrepancies and ensure timely payments.
• Assist branches with data uploads for third party billing requirements.
• Follow up with members via calls, emails, and letters to collect outstanding payments confidentially.

Conocimientos

Microsoft Office Proficiency

Ability to learn new systems

Educación

Associate’s degree in Accounting or Finance (preferred)

Herramientas

Microsoft Office

Descripción del empleo

BENEFITS THAT BENEFIT YOU

• FREE YMCA Family Gym Membership and Program Discounts


• FREE Medical HMO Plans Available, Long-term Disability, Employee AssistancePrograms, Basic Life Insurance


• Affordable Medical PPO Option


• Education Assistance Program Up To $1,500 per year


• YMCA Retirement Fund


• Paid Time Off, Sick Leave, and Holidays


• Flexible Schedule

What Does an Accounting Assistant Do?

• Enter and process third party payments and reconcile to member and organization accounts


• Assist with month-end and year-end closing activities to ensure government and agency receivable transactions are estimated and recorded into the proper accounting period


• Process physical and ACH payments received at the Association Office and complete deposit procedures related to those transactions


• Prepare journal entries as needed


• Serve as primary backup for Accounts Payable Manager


• Generate financial reports related to accounts receivable, including aging reports, cash collections, and bad debt analysis and work with staff to update billing information and collect past due balances


• Communicate, coordinate and train branch staff on proper membership and operating processes and procedures


• Communicate to collection agencies and chargeback centers to ensure accuracy with members disputing charges, send to collections, or those removed from collections


• Work with members and staff to resolve account discrepancies and/or ensure that payments are correctly applied and received in a timely fashion


• Assist branches in processing and uploading any required data and information needed by third party agencies in their billing requirements


• Utilize various communication channels, such as phone calls, emails, and letters, to follow up with members and collect outstanding payments (i.e. dues and donations) in a confidential manner

Our Commitment to Belonging

At the Channel Islands YMCA, we are committed to building bridges within our communities. We aspire to create spaces, experiences, and a culture where all people belong and feel connected.

Qualifications

• Must be at least 18 years old


• Associate’s degree (Accounting or Finance preferred); related work experience may offset degree requirement


• 2+ years' experience in related work preferred


• Proficiency in Microsoft Office Programs and ability to quickly learn new systems


• Knowledge of basic accounting principles


• Complete required certifications within 60 days of hire


• Complete all required Branch and Position specific trainings as required within two weeks of hire


• Ability to obtain a criminal record clearance


• Maintain a valid California driver’s license, active participation in the California DMV Pull Program, an acceptable driving record and approval status as determined by the Channel Islands YMCA and/or its insurance carrier