Accounting Assistant

QRC Group, LLC; Caguas (PR); On-site; USD 33,000 - 45,000; Full time

Job summary

QRC Group is seeking a detail-oriented Accounting Assistant to support the Accounting Coordinator with day-to-day administrative and accounting tasks, including data entry, invoices, payroll support, and reconciliations. The ideal candidate communicates professionally in English and Spanish and handles confidential information with discretion.

Responsibilities include processing invoices, accounts payable, payroll data entry, month-end closings, and routine reporting.

Qualifications

• Associate degree or college coursework in Accounting, Finance, or Business Administration
• Basic knowledge of accounting principles, accounts payable, billing, payroll support, and recordkeeping
• Experience with QuickBooks and proficiency in Microsoft Office, especially Excel
• Strong data-entry, mathematical, organizational, and problem-solving skills
• Ability to prioritize assignments, follow procedures, meet deadlines, and maintain accuracy
• Professional written and verbal communication skills in English and Spanish

Responsibilities

• Enter and verify income, expense, and account transactions in the accounting system
• Prepare invoices, billing documents, routine reports, and supporting schedules for review
• Receive and process vendor invoices, matching with purchase orders and required documentation
• Assist with accounts payable, collections, biweekly payroll data entry, account reconciliations, and month-end closings
• Research invoice and purchase-order discrepancies and report findings
• Maintain accurate vendor, customer, payroll, and accounting records while protecting confidential information
• Respond to routine inquiries regarding payment, billing, and invoice status
• Organize documentation for audits, CFSE certifications, payroll statements, and other accounting requests
• Track pending items, communicate updates, and promptly report missing documentation or irregularities

Job description

QRC Group is seeking a detail-oriented and organized AccountingAssistant to provide day-to-day administrative and accounting support tothe Accounting Coordinator. This role will assist with financial data entry,invoice and payment processing, billing, collections, payroll support, accountreconciliations, month-end documentation, and routine reporting. The idealcandidate is accurate, dependable, comfortable handling confidentialinformation, and able to communicate professionally in English and Spanish.

Key Responsibilities:

• Enter and verify income, expense, and accounttransactions in the accounting system.
• Prepare invoices, billing documents, routinereports, and supporting schedules for review.
• Receive and process vendor invoices, matchingthem with purchase orders and required documentation.
• Assist with accounts payable, collections,biweekly payroll data entry, account reconciliations, and month-end closingsupport.
• Research invoice and purchase-orderdiscrepancies and report findings to the Accounting Coordinator.
• Maintain accurate vendor, customer, payroll, andaccounting records while protecting confidential information.
• Respond to routine inquiries regarding payment,billing, and invoice status and escalat non-routine matters.
• Organize documentation for audits, CFSEcertifications, payroll statements, and other accounting requests.
• Track pending items, communicate updates, andpromptly report missing documentation or irregularities.

Requirements

• Associate degree or completed college courseworkin Accounting, Finance, Business Administration, or a related field; equivalentrelevant experience may be considered.
• Basic knowledge of accounting principles,accounts payable, billing, payroll support, and recordkeeping.
• Experience with accounting software such asQuickBooks and proficiency in Microsoft Office, especially Excel.
• Strong data-entry, mathematical, organizational,and problem-solving skills.
• Ability to prioritize assignments, followestablished procedures, meet deadlines, and maintain accuracy.
• Professional written and verbal communicationskills in English and Spanish.

Preferred Qualifications

• At least one year of experience in accounting,bookkeeping, accounts payable, payroll, billing, or a related administrativerole.
• Bachelor’s degree in Accounting, Finance,Business Administration, or a related field.
• Experience supporting month-end closingactivities.
• Familiarity with Puerto Rico payroll, tax, andCFSE documentation requirements.