Accounting Assistant

QRC Group, Inc; Caguas (PR); On-site; USD 21,000 - 30,000; Full time

Job summary

QRC Group, LLC in Puerto Rico is seeking an Accounting Assistant to provide day-to-day accounting support to the Accounting Coordinator. The role will involve data entry, invoicing, accounts payable, payroll support, and month-end tasks, requiring accuracy and discretion in handling confidential information.

Candidate should be fluent in English and Spanish, with an Associate degree in Accounting or related field and experience with QuickBooks and Excel.

Qualifications

• Associate degree or college coursework in Accounting, Finance, Business Administration, or a related field.
• Basic knowledge of accounting principles, accounts payable, billing, payroll support, and recordkeeping.
• Experience with accounting software such as QuickBooks and proficiency in Microsoft Office, especially Excel.
• Strong data-entry, mathematical, organizational, and problem-solving skills.
• Professional written and verbal communication skills in English and Spanish.

Responsibilities

• Enter and verify income, expense, and account transactions in the accounting system.
• Prepare invoices, billing documents, routine reports, and supporting schedules for review.
• Receive and process vendor invoices, matching them with purchase orders and required documentation.
• Assist with accounts payable, collections, biweekly payroll data entry, account reconciliations, and month-end closing support.
• Research invoice and purchase-order discrepancies and report findings to the Accounting Coordinator.
• Maintain accurate vendor, customer, payroll, and accounting records while protecting confidential information.
• Respond to routine inquiries regarding payment, billing, and invoice status and elevate non-routine matters.
• Organize documentation for audits, CFSE certifications, payroll statements, and other accounting requests.
• Track pending items, communicate updates, and promptly report missing documentation or irregularities.

Skills

Data entry

Organizational skills

Problem solving

Communication

Bilingual English/Spanish

Education

Associate degree in Accounting or related field

Tools

QuickBooks

Excel

Job description

QRC Group, LLC is a firm dedicated to offer services to the Pharmaceutical, Medical Devices and Chemical Industries in the validation and regulatory fields.

Log on now to our website http://www.qrcgroup.com/ to learn more about our services and solutions!

Job Description

QRC Group is seeking a detail-oriented and organized Accounting Assistant to provide day-to-day administrative and accounting support to the Accounting Coordinator. This role will assist with financial data entry, invoice and payment processing, billing, collections, payroll support, account reconciliations, month-end documentation, and routine reporting. The ideal candidate is accurate, dependable, comfortable handling confidential information, and able to communicate professionally in English and Spanish.

Key Responsibilities:

• Enter and verify income, expense, and account transactions in the accounting system.
• Prepare invoices, billing documents, routine reports, and supporting schedules for review.
• Receive and process vendor invoices, matching them with purchase orders and required documentation.
• Assist with accounts payable, collections, biweekly payroll data entry, account reconciliations, and month-end closing support.
• Research invoice and purchase-order discrepancies and report findings to the Accounting Coordinator.
• Maintain accurate vendor, customer, payroll, and accounting records while protecting confidential information.
• Respond to routine inquiries regarding payment, billing, and invoice status and elevate non-routine matters.
• Organize documentation for audits, CFSE certifications, payroll statements, and other accounting requests.
• Track pending items, communicate updates, and promptly report missing documentation or irregularities.

Qualifications

TEMPORARY POSITION

Requirements:

• Associate degree or completed college coursework in Accounting, Finance, Business Administration, or a related field; equivalent relevant experience may be considered.
• Basic knowledge of accounting principles, accounts payable, billing, payroll support, and recordkeeping.
• Experience with accounting software such as QuickBooks and proficiency in Microsoft Office, especially Excel.
• Strong data-entry, mathematical, organizational, and problem-solving skills.
• Ability to prioritize assignments, follow established procedures, meet deadlines, and maintain accuracy.
• Professional written and verbal communication skills in English and Spanish.

Preferred Qualifications:

• At least one year of experience in accounting, bookkeeping, accounts payable, payroll, billing, or a related administrative role.
• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
• Experience supporting month-end closing activities.
• Familiarity with Puerto Rico payroll, tax, and CFSE documentation requirements.

Additional Information

All your information will be kept confidential according to EEO guidelines.

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