Accounting Assistant

Caribbean Regenerative Community Development (CRCD); San Germán (PR); On-site; USD 25,000 - 30,000; Full time

Benefits offered by this job

Vacation leave

Parental leave

In-person position

Job summary

Caribbean Regenerative Community Development, Inc. (CRCD) in Puerto Rico seeks an Accounting Assistant to support financial operations, grant administration, regulatory compliance, and administrative systems across multiple projects.

You will manage budgets, process invoices, perform bank reconciliations using QuickBooks Online, and maintain accurate records. Bilingual in Spanish and English, you will assist with proposals, audits, travel logistics, and general office tasks.

Qualifications

• Bachelor’s degree in Business Administration (Accounting/Finance preferred).
• Minimum 2 years in accounting, administration, grants management, or operations.
• Proficiency with QuickBooks Online and Excel.
• Experience with proposals, budgets, and federal funding compliance is a plus.

Responsibilities

• Manage financial operations including budgets, purchasing, reconciliations, and expense tracking.
• Process invoices, payments, reimbursements, and expense reports.
• Maintain accurate financial and accounting records.
• Prepare monthly bank reconciliations and ensure financial statement accuracy.
• Track grant funds and ensure compliance with federal requirements (2 CFR 200).
• Assist in developing federal and non-federal proposals, including budgets.

Skills

Microsoft 365

Excel

Outlook

Word

Bilingual Spanish/English

Organizational skills

Attention to detail

Education

Bachelor’s degree in Business Administration (Accounting/Finance)

Tools

QuickBooks Online

QuickBooks

Excel

Microsoft 365

Job description

Caribbean Regenerative Community Development, Inc. (CRCD) is a science-based nonprofit organization dedicated to advancing regenerative development, conservation, and community resilience in Puerto Rico. Through interdisciplinary programs in agroforestry, ecological restoration, and climate resilience, CRCD works with communities, landowners, and institutional partners to implement solutions grounded in science, regulatory compliance, and measurable outcomes.

Position Summary

We are seeking a proactive, detail-oriented Accounting Assistant to support financial operations, grant administration, regulatory compliance, and administrative systems across multiple projects. This position combines technical financial responsibilities with day-to-day administrative and operational support, playing a key role in maintaining organizational efficiency and compliance.

Key Responsibilities

• Manage financial operations, including budgets, purchasing, bank reconciliations, and expense tracking.
• Perform data entry and accounting tasks using systems such as QuickBooks.
• Process invoices, payments, reimbursements, and expense reports.
• Maintain organized and up-to-date financial and accounting records.
• Prepare monthly bank reconciliations and ensure the accuracy of financial statements.
• Track grant funds and support compliance with federal requirements, including 2 CFR 200 (Uniform Guidance).
• Assist in developing federal and non-federal proposals, including budgets and budget narratives.
• Support compliance processes throughout the full contract and grant lifecycle (pre-award, implementation, reporting, and closeout).
• Prepare reimbursement requests and financial reports, including forms such as the SF-270 and SF-425.Maintain organized systems for financial, contractual, and administrative documentation.
• Assist with audit processes and preparation for financial reviews, including Single Audits.
• Manage inventories, equipment records, and vehicle documentation.
• Coordinate meetings, calendars, travel logistics, and general office operations.
• Draft administrative documents, letters, memoranda, and reports.
• Provide administrative and operational support to staff and external partners.
• Handle general clerical and administrative tasks, including filing, document organization, and correspondence.

Requirements

Education

• Bachelor’s degree in Business Administration (preferably with a concentration in Accounting or Finance).

Experience

• Minimum of 2 years of experience in accounting, administration, grants management, or operational support.
• Demonstrated experience and proficiency with QuickBooks and Excel.
• Experience working with proposals, budgets, and federal funding compliance.
• Experience supporting nonprofit organizations or grant-funded projects is highly desirable.

Knowledge and Skills

• Proficiency in Microsoft 365 (Excel, Word, Outlook) and digital organization systems.
• Proficiency in QuickBooks Online.
• Excellent organizational skills and the ability to manage multiple priorities simultaneously.
• High level of accuracy and attention to detail.
• Excellent oral and written communication skills in Spanish and English.
• Ability to work both independently and collaboratively.
• Strong sense of responsibility, integrity, professional ethics, and confidentiality.

Preferred Qualifications

• Experience in office management and administrative support.Knowledge of 2 CFR 200 (Uniform Guidance) and financial management standards.
• Experience coordinating meetings and calendars.
• Experience in customer service and professional communication with partners and external entities.

Additional Requirements

• Availability to travel within Puerto Rico and occasionally work in field conditions (rural, mountainous, or coastal areas).
• Availability to work extended hours, weekends, or holidays when necessary.
• Valid Puerto Rico driver’s license and ability to operate the organization’s official vehicles.

Compensation and Benefits

• Compensation: $18.00-$22.00 per hour (based on experience and qualifications).
• Schedule: Monday through Thursday, 9:00 a.m. to 4:00 p.m. Office located in Bo. Minillas, San Germán.
• Vacation leave and other applicable benefits.
• Parental leave.
• In-person position.