Administrative Specialist IV

Illinois Wesleyan University; Bloomington (IL); In loco; USD 23.000 - 33.000; Tempo pieno

Vantaggi offerti da questo lavoro

Health insurance

Retirement benefits

Paid time off

Tuition scholarships for employees and

dependents

Descrizione del lavoro

Illinois Wesleyan University is seeking an on-campus administrative support role for the School of Educational Studies, WLLC, IO, and IGS. The position offers full-time hours and access to generous benefits including tuition scholarship programs for employees and dependents.

The role requires strong MS Office and Google Suite skills, budgeting and marketing knowledge, and experience coordinating events and student workers. On-site work in Bloomington, IL.

Competenze

• Associate’s degree preferred; combination of education and professional experience may substitute for degree.
• Minimum of one year related office experience; knowledge of budgeting and some marketing.
• Proficiency in MS Office and Google Suite; design software like Canva preferred.

Mansioni

• Provide administrative support for ES, IO, WLLC, and IGS; manage confidential student files and documents.
• Coordinate marketing, events, social media, and print materials for departmental programs and internationalization.
• Budget tracking, reimbursements, vendor payments, and forecasting for the departments.
• Hire, train and supervise student workers; manage time cards and schedules.
• Coordinate IT and physical plant requests; oversee department website updates.

Conoscenze

Budgeting

Marketing

Event planning

Administrative support

Data management

MS Office

Google Suite

Formazione

Associate’s degree

Strumenti

MS Office

Google Suite

Canva

Descrizione del lavoro

This position provides administrative support to the School of Educational Studies (SOES), World Languages, Literatures and Cultures (WLLC), International Office (IO), and International Global Studies (IGS). This is a full time, on-campus position. Generous benefits include health, retirement, considerable time off and access to multiple tuition scholarship programs for employees and dependents.

Responsibilities:

• General administrative support for departments and teaching licensure; create and maintain confidential student files, evaluations and contracts; data collections and management for licensure and assessment; assist in course projections; attend regular meeting with full Admissions team; maintenance of student handbooks; serve as key coordinator for CLA building; coordinate IT and physical plant requests; provide support to student organizations (Aspiring Educators, KDP, Golden Apple and honor societies); attend department meetings as necessaryMarketing, event planning and social media outreach for ES, IO, WLLC, and IGS; conceive, develop and implement marketing ideas to promote the departmental programs and general internationalization efforts; design marketing materials, including brochures, posters and other print media; plan and coordinate event; manage social media and website maintenance specific to these departmentsFinancial and budgeting for ES, IO, WLLC and IGS; monitor budget including endowed professorship; process reimbursements, stipends and vendor payments; pay bills and transfers; manage transaction on department visa cards and expense records; assist in forecasting budget needs for departmentsHire, train and supervise student workers for ES, WLLC, IO and IGS; train student workers so they are capable of working with variety of professors, students and university offices; assign projects to student workers and supervise ongoing projects; manage time cards and student worker schedule; conduct year-end evaluation for each student worker

Requirements:

• Associate’s degree preferred; combination of education and professional experience may substitute for degreeMinimum of one year related office experience; knowledge of budgeting and some marketingProficiency in MS Office and Google Suite; design software like Canva preferred

The final candidate will pass a pre-employment background investigation.

Level 18 ($20.16/hr)

Illinois Wesleyan University
Human Resources, Holmes 209
1312 N. Park Street
Bloomington, IL 61701

Illinois Wesleyan University does not sponsor work visas at the time of hire or anytime during employment for this position. All persons hired will be required to verify identity and eligibility to work in the United States and maintain work authorization throughout the employment term.

Illinois Wesleyan University is committed to recruiting, supporting, and fostering a community that values a wide range of perspectives and backgrounds among our outstanding faculty, staff, and students. We seek candidates who have a demonstrated commitment to contributing to and enhancing our community in these areas. Illinois Wesleyan University is an equal opportunity employer dedicated to promoting excellence through a variety of viewpoints; details at https://www.iwu.edu/about/non-discrimination.html.