Administrative Specialist IV (SOES/WLLC/IO/IGS)

Illinois Wesleyan University; Bloomington (IN); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Health insurance

Retirement plan

Paid time off

Tuition scholarships

Job summary

Illinois Wesleyan University in Bloomington, IN is seeking an on-campus Administrative Support Specialist to assist SOES, WLLC, IO, and IGS. This full-time role offers generous benefits and tuition scholarship programs for employees and dependents.

The position covers general admin tasks, marketing and event coordination, budgeting, and supervision of student workers, supporting diverse departments and instructors across the campus.

Qualifications

• Associate’s degree preferred; combination of education and professional experience may substitute for degree
• Minimum of one year related office experience; knowledge of budgeting and some marketing
• Proficiency in MS Office and Google Suite; design software like Canva preferred

Responsibilities

• General administrative support for departments and teaching licensure; maintain confidential student files, evaluations and contracts; data collections and management for licensure and assessment; assist in course projections; attend regular meetings with Admissions team; maintain student handbooks; serve as key coordinator for CLA building; coordinate IT and physical plant requests; provide support to student organizations (Aspiring Educators, KDP, Golden Apple and honor societies); attend department meetings as necessary
• Marketing, event planning and social media outreach for ES, IO, WLLC, and IGS; conceive, develop and implement marketing ideas to promote departmental programs and general internationalization efforts; design marketing materials, including brochures, posters and other print media; plan and coordinate events; manage social media and website maintenance specific to these departments
• Financial and budgeting for ES, IO, WLLC and IGS; monitor budget including endowed professorship; process reimbursements, stipends and vendor payments; pay bills and transfers; manage transactions on department visa cards and expense records; assist in forecasting budget needs for departments
• Hire, train and supervise student workers for ES, WLLC, IO and IGS; train student workers so they are capable of working with variety of professors, students and university offices; assign projects to student workers and supervise ongoing projects; manage time cards and student worker schedule; conduct year-end evaluation for each student worker

Skills

Office administration

Budgeting

Marketing awareness

MS Office

Google Workspace

Canva

Education

Associate degree preferred

Job description

This position provides administrative support to the School of Educational Studies(SOES), World Languages, Literatures and Cultures (WLLC), International Office (IO),and International Global Studies (IGS). This is a full time, on-campus position. Generous benefits include health, retirement, considerable time off and access tomultiple tuition scholarship programs for employees and dependents.

Responsibilities

• General administrative support for departments and teaching licensure; create and maintain confidential student files, evaluations and contracts; datacollections and management for licensure and assessment; assist in course projections;attend regular meeting with full Admissions team; maintenance of student handbooks;serve as key coordinator for CLA building; coordinate IT and physical plant requests;provide support to student organizations (Aspiring Educators, KDP, Golden Apple andhonor societies); attend department meetings as necessary
• Marketing, event planning and social media outreach for ES, IO, WLLC, and IGS; conceive, develop and implement marketing ideas to promote the departmental programsand general internationalization efforts; design marketing materials, including brochures,posters and other print media; plan and coordinate event; manage social media andwebsite maintenance specific to these departments
• Financial and budgeting for ES, IO, WLLC and IGS; monitor budget including endowed professorship; process reimbursements, stipendsand vendor payments; pay bills and transfers; manage transaction on department visacards and expense records; assist in forecasting budget needs for departments
• Hire, train and supervise student workers for ES, WLLC, IO and IGS; train student workers so they are capable of working with variety of professors, studentsand university offices; assign projects to student workers and supervise ongoing projects;manage time cards and student worker schedule; conduct year-end evaluation for eachstudent worker

Requirements

• Associate’s degree preferred; combination of education and professional experiencemay substitute for degree
• Minimum of one year related office experience; knowledge of budgeting and some marketing
• Proficiency in MS Office and Google Suite; design software like Canva preferred

The final candidate will pass a pre-employment background investigation.

Level 18 ($20.16/hr)

An overview of IWU benefits can be found here . Illinois Wesleyan University does not sponsor work visas at the time of hire oranytime during employment for this position. All persons hired will be required toverify identity and eligibility to work in the United States and maintain work authorizationthroughout the employment term.

Illinois Wesleyan University is committed to recruiting, supporting, and fosteringa community that values a wide range of perspectives and backgrounds among our outstandingfaculty, staff, and students. We seek candidates who have a demonstrated commitmentto contributing to and enhancing our community in these areas. Illinois Wesleyan Universityis an equal opportunity employer dedicated to promoting excellence through a varietyof viewpoints; details at https://www.iwu.edu/about/non-discrimination.html .