Accounting Assistant - Engineering Business Services Center

University of Illinois at Urbana-Champaign; Urbana (IL); Hybrid; USD 38,000 - 46,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

Retirement plan

Paid time off

Tuition waivers

Job summary

The Engineering Business Services Center within The Grainger College of Engineering at the University of Illinois Urbana-Champaign is seeking an Accounting Assistant to support travel and expense processing, payments, and revenue handling. The role emphasizes accuracy, policy compliance, and customer service as part of a shared services team.

Hybrid work options may be available; entry-level salary is set by the collective bargaining agreement, with a starting figure around the established

Qualifications

• High school diploma or equivalent.
• One year (12 months) of work experience in bookkeeping, office support, or closely related work OR relevant coursework as defined by transfer rules.

Responsibilities

• Assist with purchasing travel expenses using the Travel Card (T-Card).
• Process travel reimbursements and miscellaneous expense reimbursements.
• Process various check deposits and revenue; support month-end reconciliations.
• Print and file monthly F&S vouchers and Illini Union Vouchers.

Skills

Policy knowledge

PC skills

Communication

Customer service

Tools

Microsoft Word

Microsoft Excel

MS Access

Banner

Job description

Accounting Assistant Engineering Business Services Center The Grainger College of Engineering University of Illinois Urbana-Champaign

The Engineering Business Services Center in The Grainger College of Engineering seeks applicants for an Accounting Assistant.

Job Summary

The Engineering Business Services Center (EBSC) within The Grainger College of Engineering provides business and financial services to faculty, staff, and students located within units being served by shared services. This position provides administrative and financial support for business operations within EBSC units by coordinating travel and expense-related transactions, processing financial activities, and ensuring compliance with University policies and procedures.

Duties & Responsibilities

• Assists with purchasing qualified travel expenses (airfare, conference registration, and hotel reservations) for faculty, staff, students, and Departmental guests using the Travel Card (T-Card) as a departmental cardholder and travel arranger. Performs all required functions in Chrome River (CR).
• Assists with processing travel reimbursements and miscellaneous expense reimbursements. Processes payments in accordance with University policy. Reviews and completes payments with accuracy and in a timely manner.
• Assists with processing various check deposits and incoming revenue received on behalf of the EBSC units, including registration payments, expense reimbursements, sponsorships, overpayments, etc.
• Prints monthly F&S vouchers and Illini Union Vouchers. Saves to retention file for monthly statement reconciliation.
• Other duties as assigned.

Minimum Qualifications
1. High school diploma or equivalent.
2. Any one or combination totaling one (1) year (12 months) from the categories below:
A. Course work in accounting, as measured by the following conversion table or its proportional equivalent:
6 semester hours equals one (1) year (12 months)
B. Course work in any discipline as measured by the following conversion table or its proportional equivalent:
30 semester hours equals one (1) year (12 months)
C. Work experience in bookkeeping, office support, or closely related experience

Knowledge, Skills and Abilities

• Knowledge of university business and financial policies and procedures.
• Knowledge of personal computers and software packages such as Microsoft Word, Excel, MS Access, e-mail, Banner, and other University financial programs.
• Knowledge of operation of various office equipment as fax machines, copiers, scanners, and printers.
• Skill and accuracy in preparing University and Departmental forms.
• Accuracy, speed, and completeness in performance of tasks.
• Ability to communicate effectively and respond appropriately to others' needs or concerns.
• Strong customer service skills.
• Ability to respond to questions and requests from faculty, staff, and students with judgement to know when supervisor needs to be involved.

Appointment Information

This is a 100% full-time Civil Service 3851 - Accounting Assistant position, appointed on a 12-month basis. The expected start date is as soon as possible after the closing date. This is a bargained position and as such, the salary is driven by the collective bargaining agreement. The entry-level salary for the Accounting Assistant classification is $41,732.08 ($21.40/hour). Hybrid work options may be available for this position, with the ability to be on-site as needed per the University's Workplace Flexibility policy. This position is not eligible for any type of sponsorship for work authorization.
For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx.

At the University of Illinois Urbana-Champaign - the state's flagship public university and one of the world's leading research institutions - every staff member helps shape what's next. Founded in 1867, Illinois is home to a vibrant community of 59,000 students from all 50 states and 129 countries, supported by 15 colleges and instructional units, more than 20 research institutes, and one of the most comprehensive student service ecosystems in the nation. Whether you're empowering first-generation students, fueling breakthrough innovation, or strengthening communities across Illinois and beyond, your work here has a far-reaching and deeply meaningful impact. The university offers a highly competitive benefits package designed to support your well-being, growth, and financial security. Join a top 10 public university that has launched over 330 startups and continues to redefine excellence - where the Illinois Value Proposition ensures that your contributions are recognized, your potential is nurtured, and your career can thrive.

Champaign-Urbana

Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position; however, all employment decisions will be made by a person.

This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodation portal, or by contacting the Office for Access & Equity at 217-333-0885, option #1, or [e-mail].