Accounting and Administrative Assistant

Pasona Inc.; Charlotte (NC); On-site; USD 33,000 - 34,000; Full time

Job summary

Pasona Inc. in Charlotte, NC seeks an Accounting and Administrative Assistant to provide accounting, administrative and sales support, including project cost reporting and AP/AR. The role coordinates travel for visiting personnel and assists management with logistics.

Japanese language ability is preferred but not required; strong English communication and detail orientation are essential for maintaining records, preparing reports, and coordinating cross‑departmental activities.

Qualifications

• Bachelor's degree with 2–4 years of related experience.
• Proficiency in Microsoft Office and Windows.
• Strong English report writing and communications.
• Ability to interpret contracts and financial documents.
• Organization and multi-tasking skills.

Responsibilities

• Prepare monthly project cost reports and use cost percentages.
• Support accounts payable and accounts receivable.
• Manage office records, documents, and supplies.
• Coordinate with vendors; research pricing and negotiate terms.
• Assist GM and PMs; coordinate travel for visiting personnel.
• Provide Japanese-English translation when needed.
• Coordinate internal communications and events.
• Assist with regulatory compliance and process improvements.

Skills

Accounting

Administrative support

Excel

QuickBooks

Cost reporting

Vendor coordination

English communications

Education

Bachelor's degree

Tools

Excel

Word

Outlook

PowerPoint

QuickBooks

Job description

Accounting and Administrative Assistant

Location: Charlotte, NC

Compensation: $24.00–$25.50/hour (Non-Exempt)

Hours: Monday–Friday, 8:30 AM–5:30 PM (1-hour lunch)

Employment Type: Full-Time, On-site

Position Summary

This position provides accounting, administrative, and general sales support, including project cost reporting, accounts payable/receivable, and office coordination. The role also assists management and international visitors with travel arrangements and logistical needs.

Japanese language ability is preferred but not required.

Key Responsibilities

• Assist with monthly project financial reports using work-in-progress cost percentage calculations, QuickBooks, and Excel.
• Support accounts payable, accounts receivable, and general accounting activities.
• Prepare correspondence, maintain records, organize documents, and manage office supplies.
• Coordinate with vendors, research pricing, and negotiate service arrangements.
• Provide administrative and sales support to the General Manager and Project Managers.
• Coordinate travel, accommodations, transportation, and other arrangements for visiting personnel.
• Provide Japanese-English translation assistance when applicable.
• Organize office events, maintain accurate data, and support internal communications.
• Assist with regulatory compliance, process improvements, and cross-departmental activities.

Qualifications

Required:

• Bachelor's degree with 2–4 years of related experience/training, or an equivalent combination of education and experience.
• Proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint) and Windows.
• Ability to prepare reports, business correspondence, and professional communications in English.
• Strong mathematical, analytical, organizational, and problem-solving skills.
• Ability to interpret contracts, purchase orders, and financial documents.
• Professional communication skills, adaptability, and ability to manage multiple priorities.

Preferred:

• Degree in Accounting or a related field.
• Accounting experience, particularly in construction or project-based environments.
• Experience with QuickBooks and work-in-progress accounting.
• Japanese language ability for translation and visitor support.