Accounting Administrator

Atlantic Group; Newark (NJ); On-site; USD 28,000 - 39,000; Part time

Job summary

The Atlantic Group is seeking a Part-Time Accounting Office Administrator in the Newark, NJ area to support AP/AR, invoicing, and record-keeping. This contract position offers a path to permanency based on performance.

Key duties include invoicing, order verification, accuracy of records, and collaboration with customers, suppliers, and logistics partners. Strong QuickBooks and MS Office skills required; fast-paced environment experience preferred.

Qualifications

• Experience in clerical, administrative, logistics or invoicing roles preferred.
• Must have QuickBooks skills.
• Familiarity with EDI systems, ASN processing, and invoicing software is a plus.
• Strong attention to detail and ability to work with numbers accurately.
• Excellent organizational and multitasking skills.
• Proficiency in Microsoft Office (Excel, Word, Outlook) and data entry software.
• Strong verbal and written communication skills.
• Ability to work independently and collaboratively in a fast-paced environment.

Responsibilities

• Assist with AP and AR functions.
• Prepare and issue sales invoices accurately and on time.
• Verify customer orders against pricing, inventory, and purchase orders.
• Maintain and organize records of invoices, payments, and financial transactions.
• Assist with payment reconciliation and resolve billing discrepancies.
• Maintain accurate records of orders, invoices, and shipping confirmations.
• Liaise with customers, suppliers, and logistics partners regarding order status and shipment schedules.
• Respond to inquiries related to invoices, shipments, and order processing.
• Assist with office correspondence, clerical tasks, and document preparation.
• Support compliance and audit preparation by ensuring all documentation is accurate and up to date.

Skills

Clerical experience

Administrative experience

Logistics experience

Invoicing experience

Attention to detail

Organizational skills

Multitasking

Communication skills

Teamwork and collaboration

Tools

QuickBooks

EDI systems

ASN processing

Invoicing software

Microsoft Office

Job description

The Atlantic Group has partnered with a growing beverage brand in the Newark, NJ area. They have an immediate need for a Part-Time Accounting Office Administrator to join their team. This position is a contract position with the opportunity to become permanent based on performance.

Work Schedule:

Part-Time (20-25 hours per week)

Key Responsibilities:

• Assist with AP and AR functions.
• Prepare and issue sales invoices accurately and on time.
• Verify customer orders against pricing, inventory, and purchase orders.
• Maintain and organize records of invoices, payments, and financial transactions.
• Assist with payment reconciliation and resolve billing discrepancies.
• Maintain accurate records of orders, invoices, and shipping confirmations.
• Liaise with customers, suppliers, and logistics partners regarding order status and shipment schedules.
• Respond to inquiries related to invoices, shipments, and order processing.
• Assist with office correspondence, clerical tasks, and document preparation.
• Support compliance and audit preparation by ensuring all documentation is accurate and up to date.

Qualifications & Skills:

• Previous experience in clerical, administrative, logistics, or invoicing roles preferred.
• Must have Quickbooks skills.
• Familiarity with EDI systems, ASN processing, and invoicing software is a plus.
• Strong attention to detail and ability to work with numbers accurately.
• Excellent organizational and multitasking skills.
• Proficiency in Microsoft Office (Excel, Word, Outlook) and data entry software.
• Strong verbal and written communication skills.
• Ability to work independently and collaboratively in a fast-paced environment.

Note: Qualified candidates will be contacted within 3 business days of application. If an applicant does not meet the above criteria, we will keep your resume on file for future opportunities and may contact you for further discussion.