Accounting & Administrative Coordinator

Antica Terra; Amity (OR); On-site; USD 50,000 - 65,000; Full time

Job summary

Antica Terra in Amity, Oregon, is seeking an Accounting & Administrative Coordinator to support day-to-day accounting and administrative operations within a small Finance team. You will engage in AP/AR, reconciliations, and financial reporting while maintaining system data and documentation.

Ideal candidates have foundational accounting experience, Excel proficiency, and strong organizational skills. This hands-on role offers growth as processes evolve with the business.

Qualifications

• For this role, candidates should have foundational accounting experience and basic accounting knowledge.
• Proficiency with Excel and comfort with multiple business systems is required.
• Strong attention to detail, organization, and time management are essential.
• Ability to research discrepancies and resolve routine issues independently is expected.
• Clear and professional communication skills are important.

Responsibilities

• Support day-to-day accounts payable, accounts receivable, and other accounting activities.
• Perform routine reconciliations and research transaction discrepancies.
• Support month-end accounting processes and recurring financial reporting.
• Maintain accurate financial system data and supporting documentation.
• Coordinate vendor, customer, and general Finance administrative requests.
• Maintain organized accounting records and process documentation.
• Support process improvements to increase efficiency and accuracy.
• Provide accounting and administrative support to the Finance team as priorities evolve.

Skills

Accounting experience

Excel

Attention to detail

Organization

Time management

Systems literacy

Problem solving

Communication

Research discrepancies

Education

Degree in Accounting

Tools

NetSuite

ERP systems

Job description

We're Growing

As Antica Terra continues to grow, so does the need to strengthen the Finance team supporting our business. We're adding an Accounting & Administrative Coordinator to provide additional capacity across our day-to-day accounting and administrative operations.

This is a hands‑on role for someone who is organized, detail‑oriented, comfortable working with financial information and business systems, and enjoys solving problems. Working alongside a small accounting team, the Coordinator will have broad exposure to accounting operations, financial systems, vendor and customer administration, reconciliations, and general Finance support.

For someone with foundational accounting experience, this is an opportunity to take ownership of recurring processes, broaden their experience, and grow as the role and business continue to evolve.

What You'll Do

• Support day-to-day accounts payable, accounts receivable, and other accounting activities.
• Perform routine reconciliations and research transaction discrepancies.
• Support month-end accounting processes and recurring financial reporting.
• Maintain accurate financial system data and supporting documentation.
• Monitor transaction activity across business systems and help resolve routine exceptions.
• Coordinate vendor, customer, and general Finance administrative requests.
• Maintain organized accounting records and process documentation.
• Support process improvements that increase efficiency and accuracy.
• Provide accounting and administrative support to the Finance team as priorities evolve.

• 2+ years of accounting, bookkeeping, AP/AR, or related Finance experience.
• Basic understanding of accounting principles.
• Strong Excel and general computer skills.
• Exceptional attention to detail and follow-through.
• Strong organizational and time‑management skills.
• Comfort learning and working across multiple business systems.
• Ability to research discrepancies and independently resolve routine issues.

• Clear and professional communication skills.

Preferred

• Degree in Accounting, Finance, Business, or a related field.
• Experience with ERP or accounting systems; NetSuite experience is a plus.
• Experience with integrated financial, e‑commerce, or accounts payable systems.
• Experience in a winery, manufacturing, consumer products, hospitality, or another inventory‑based business.