Accounting Administrative Assistant

Berding & Weil LLP; Walnut Creek (CA); On-site; USD 28,000 - 41,000; Full time

Job summary

Berding & Weil LLP in Walnut Creek, CA is seeking an entry-level Accounting Administrative Assistant to support accounting and administrative operations, leveraging basic accounting or billing knowledge and Excel skills in a professional law firm setting.

Responsibilities include maintaining and organizing billing data, assisting with client invoices and payments, basic reconciliations, and providing general admin support to the accounting department while upholding confidentiality and accuracy.

Qualifications

• High school diploma or equivalent required.
• Professional communication and customer service skills.
• Basic to intermediate Excel skills; willingness to learn firm systems.
• Basic understanding of accounting or legal billing preferred.
• Experience in a law firm is a plus but not required.

Responsibilities

• Maintain, scan, save, and organize accounting and billing data with accuracy.
• Assist with accounts receivable including client invoices and payments.
• Assist with basic reconciliations and spreadsheet updates.
• Provide administrative support to the accounting department.
• Maintain organized electronic and physical accounting files.
• Assist with special projects and other duties as assigned.

Skills

Professional communication

Attention to detail

Discretion with confidential info

Education

High school diploma or equivalent

Tools

Microsoft Excel

Accounting software

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Accounting Administrative Assistant

Full-time Regular Walnut Creek, CA, US

4 days ago Requisition ID: 1062

Position: Accounting Administrative Assistant

Employment Type: Full-Time, 37.5 hours per week

Compensation:$25.00 per hour

We are seeking an entry-level/junior Accounting Administrative Assistant to support our accounting and administrative operations. This role is ideal for someone with basic accounting or billing knowledge, comfort working in Excel, and a willingness to learn our processes and systems in a professional law firm environment.

Company Overview: Our law firm provides legal services with a focus on construction defect litigation. We value professionalism, accuracy, ethical standards, and strong client service.

Responsibilities:

• Maintain, scan, save, and organize accounting and billing data, invoices, documents, and supporting records with a high degree of accuracy.
• Assist with accounts receivable functions, including reviewing and organizing client invoices and regular contact with clients supporting timely payment processing and collection efforts.
• Assist with basic reconciliations, spreadsheet updates, and review of accounting records for accuracy.
• Provide administrative support to the accounting department, including correspondence, document preparation, and coordination of meetings as needed.
• Maintain accurate and organized electronic and physical accounting files.
• Assist with special projects and other accounting or administrative duties as assigned.

Requirements:

• High school diploma or equivalent required.
• Professional communication and customer service skills.
• Basic to intermediate Microsoft Excel skills, including sorting, filtering, formatting, and basic formulas.
• Basic understanding of accounting or legal billing preferred.
• Accounting software experience preferred; training will be provided on firm-specific systems.
• Law firm experience is a plus but not required.
• Dependable and organized, with strong attention to detail and accuracy when working with numbers and repetitive tasks.
• Ability to handle confidential information with discretion.