Accounting Assistant

JK Executive Strategies, LLC; City of Rochester (NY); On-site; USD 34,440 - 38,572; Full time

Job summary

A full-service law firm partner in Rochester, NY is looking for an Accounting Assistant/Business Office Assistant. This hands-on, on-site role involves processing financial transactions, managing client trust accounts, and supporting billing functions. The ideal candidate will have prior experience in accounting, preferably in a law firm setting, and must be detail-oriented, trustworthy, and capable of working independently. The salary range for this position is $25-$28 per hour.

Qualifications

• Prior experience in accounting, billing, or business office operations; law firm experience preferred.
• High level of accuracy and strong organizational skills.
• Experience with law firm billing or practice management software is a plus.

Responsibilities

• Process accounts payable and maintain supporting documentation.
• Manage client trust accounting and generate trust ledger reports.
• Support accounts receivable and process client invoices.

Skills

Attention to detail

Organizational skills

Interpersonal skills

Communication skills

Ability to work independently

Tools

Microsoft Excel

Law firm billing software

Job description

Overview

Accounting Assistant/Business Office Assistant

JK Executive Strategies is proud to partner with a full-service law firm in search of an Accounting Assistant / Business Office Assistant to join its team.

Our client is a well-established law firm with a strong reputation for stability, collegiality, and long-term employee retention. The Accounting Assistant / Business Office Assistant is a critical, autonomous role within our client’s business office. This position supports the Business Office Manager while independently managing a high volume of financial transactions, client trust funds, billing processes, and attorney-facing accounting needs. The role sits at the center of where money flows in and out of the firm and requires exceptional accuracy, discretion, and judgment.

This is a hands-on, on-site position involving daily interaction with attorneys, staff, vendors, and clients. The ideal candidate is detail-oriented, trustworthy, confident in back-end law firm accounting operations, and comfortable working with minimal supervision.

Responsibilities

• Process accounts payable, including reviewing vendor invoices for accuracy, proper coding, and client chargeability; issuing check requests and payments; and maintaining supporting documentation.
• Obtain and maintain W-9 information and manage 1099 tracking and annual electronic filings.
• Manage client trust accounting, including processing deposits and disbursements, applying trust funds to invoices, preparing transfer documentation, and generating trust ledger reports.
• Support accounts receivable and billing functions, including processing credit card payments, preparing and issuing client invoices, handling prebills, trust transfers, write-offs, and final invoice runs.
• Follow up on past-due balances and billing issues as directed, including payment arrangements, billing discrepancies, and insurance defense billing requirements (LEDES formatting and uploads).
• Open and maintain client files, run conflict checks, and ensure accurate entry of billing- and expense-related information in the firm’s systems.
• Prepare and distribute transaction, expense, and payment reports to internal stakeholders as needed.
• Respond to billing-related inquiries from clients, attorneys, and staff in a professional and timely manner.
• Provide general business office support, including taking credit card payments, ordering office supplies, and covering essential Business Office Manager duties during absences.
• Utilize law firm billing and practice management systems to support accurate financial processing and reporting.

Required Skills & Qualifications

• Prior experience in accounting, billing, or business office operations; law firm or professional services experience strongly preferred.
• Working knowledge of accounts payable, accounts receivable, and client trust accounting.
• High level of accuracy, attention to detail, and strong organizational skills.
• Ability to work independently with minimal supervision in a deadline-driven environment.
• Strong interpersonal and communication skills; ability to interact professionally with attorneys, staff, vendors, and clients.
• Demonstrated discretion and trustworthiness when handling confidential financial information.
• Experience with law firm billing or practice management software preferred (experience with Tabs is a plus, but not required).
• Proficiency with Microsoft Office, particularly Excel.

Salary Range

• $25-$28/hour

Equal Opportunity

JK Executive Strategies is an Equal Opportunity Employer. It is the policy of JK Executive Strategies to provide equal opportunity in employment and conditions of employment to all individuals regardless of age, race, color, religious beliefs, national origin, sexual orientation, gender identity, sex, veteran or military status, disability, pregnancy-related condition, predisposing genetic characteristics, genetic information, marital status, familial status, prior arrest, domestic violence victim status, non-job related convictions, participation in lawful activities outside of our workplace, or any other status protected by law.