Accounting & Administrative Assistant

Explore Round Top; Town of Texas, Northern (WI, KY); Hybrid; USD 42,000 - 56,000; Full time

Job summary

ACM Logistics & Consulting, Inc. is a U.S. Customs Broker providing brokerage and logistics services. We are seeking a full-time Accounting & Administrative Assistant to support the Accounting Manager and day-to-day accounting and administrative tasks.

The ideal candidate is organized, dependable, detail-oriented, and comfortable working independently, with a focus on keeping records current and ensuring timely processing of daily and weekly tasks.

Qualifications

• Experience in AR/AP, bookkeeping, accounting support, or similar role.
• Proficiency with Google Workspace and cloud-based tools.

Responsibilities

• Answer calls and route inquiries; assist with routine inquiries and messages.
• Record and apply customer payments accurately and timely.
• Review AR daily and follow up on past-due balances per policy.
• Send statements, reminders, and AR correspondence.
• Maintain collection notes and release account holds as needed.
• Generate, review, and format accounting reports for posting.
• Verify totals and research discrepancies before posting.
• Review and reconcile vendor statements; prepare AP reports.
• Communicate professionally with customers and vendors.

Skills

Google Workspace

Attention to detail

Organizational skills

Communication

Problem solving

Follow-through

Remote readiness

Tech adaptability

Tools

QuickBooks

Job description

ACM Logistics & Consulting, Inc. is a U.S. Customs Broker providing customs brokerage and logistics services to clients across a variety of industries. We are a small, experienced team that values accuracy, responsiveness, accountability, and excellent customer service. We are seeking a full-time Accounting & Administrative Assistant to work closely with our Accounting Manager and support the day-to-day accounting and administrative functions of the company.

The ideal candidate is organized, dependable, detail-oriented, comfortable working independently, and willing to take ownership of recurring responsibilities. This position plays an important role in keeping accounting records current, following up on outstanding items, and ensuring that daily and weekly accounting processes are completed accurately and on time.

Responsibilities

• Answer incoming telephone calls, assist with routine inquiries, take messages, and route calls as appropriate.
• Record and apply customer payments accurately and timely.
• Review accounts receivable daily and follow up on past-due balances in accordance with company credit policies.
• Send customer statements, payment reminders, and other routine accounts receivable correspondence.
• Maintain collection notes and assist with placing and releasing account holds according to established procedures.
• Generate, review, and format accounting reports for review and batch posting.
• Verify report totals and identify and research discrepancies before submitting reports for posting.
• Review and reconcile vendor statements.
• Prepare a weekly accounts payable report.
• Communicate professionally with customers and vendors regarding routine accounting matters and documentation.

Qualifications

• Experience: Previous experience in accounts receivable, accounts payable, bookkeeping, accounting support, or a similar accounting/administrative role.
• Software & Systems: Proficiency with Google Workspace, including Gmail, Sheets, Docs, and Drive, with the ability to confidently navigate shared files, spreadsheets, email, and other cloud-based tools.
• Core Competencies: Strong attention to detail, sharp organizational skills, and excellent problem-solving abilities.
• Communication: Professional written and verbal communication skills with the ability to communicate effectively with customers, vendors, and coworkers.
• Follow-Through: Ability to identify discrepancies, research outstanding items, and follow issues through to resolution.
• Remote Readiness: Reliable high-speed internet connection and a professional, secure home workspace. Successful candidates must be comfortable working independently and managing recurring responsibilities with limited supervision.
• Technology: Comfortable learning new software, systems, and processes and adapting to changes in technology and workflow.

Preferred Skills

• Experience with QuickBooks
• Strong spreadsheet skills
• Experience working independently in a remote environment.
• Experience in customs brokerage, logistics, transportation, or a related industry is a plus.