Accounting & Administrative Assistant

Spectrum Resource; Texas; On-site; USD 40,000 - 50,000; Full time

Job summary

Spectrum Resources, a division of Vector Building Products, is seeking an entry-level Accounting Support at Spectrum Dallas. You will assist with accounts payable/receivable, data entry, records, and general office operations while learning established processes with the accounting team.

The role emphasizes accuracy, organization, and teamwork in a fast-paced office environment. In-office position with comprehensive benefits offered by Spectrum and Vector Building Products.

Qualifications

• Strong organizational skills with high attention to detail and accuracy.
• Proficiency in data entry, recordkeeping, and document management.
• Excellent written and verbal communication; able to work in a team.
• Ability to manage multiple priorities and meet deadlines.

Responsibilities

• Assist with invoice entry, accounts payable and accounts receivable records, and payment tracking under team guidance.
• Maintain accurate financial and supporting records and help prepare routine documentation.
• Enter and update data; organize electronic and physical files and business documents.
• Support general office coordination and respond professionally to routine internal, vendor, and customer inquiries.
• Shadow experienced accounting staff to learn systems, controls, and daily workflows.
• Check work for accuracy, protect confidential information, and follow established procedures.

Skills

Organization

Attention to detail

Communication

Teamwork

Multitasking

Learning agility

Tools

Excel

Word

Outlook

Job description

Spectrum Resources, a division of Vector Building Products, specializes in Division 10 architectural specialties and building products for commercial construction projects. With expertise in product distribution, fabrication, and installation, Spectrum Resources partners with general contractors and construction professionals to deliver quality products, reliable project execution, and exceptional customer service.

As part of Vector Building Products, a growing, private equity-backed national platform, Spectrum combines its established local expertise and customer relationships with the resources, operational support, and growth opportunities of a larger organization.

POSITION SUMMARY

Provides entry-level accounting and administrative support for Spectrum Dallas, assisting with accounts payable, accounts receivable, data entry, records, and general office operations while learning established processes alongside the accounting team.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Accounting Support

• Assist with invoice entry, accounts payable and accounts receivable records, and payment tracking under team guidance.
• Maintain accurate financial and supporting records and help prepare routine documentation.

Office Administration

• Enter and update data; organize electronic and physical files and business documents.
• Support general office coordination and respond professionally to routine internal, vendor, and customer inquiries.

Training and Quality

• Shadow experienced accounting staff to learn systems, controls, and daily workflows.
• Check work for accuracy, protect confidential information, and follow established procedures.
• Perform other related duties consistent with the position, as assigned.

REQUIRED QUALIFICATIONS

• Strong organizational skills with excellent attention to detail and accuracy.
• Proficiency in Microsoft Office applications, particularly Excel, Word, and Outlook.
• Experience with data entry, recordkeeping, and document management.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities, meet deadlines, and work effectively in a team environment.
• Dependable, self-motivated, and willing to learn new processes and systems.

PREFERRED QUALIFICATIONS

• Experience supporting accounts payable, accounts receivable, invoicing, or other basic accounting functions.
• Previous experience in the construction or building products industry.
• Familiarity with accounting software or enterprise resource planning (ERP) systems.

WORK ENVIRONMENT AND PHYSICAL REQUIREMENTS

• This is a full-time, in-office position based at Spectrum Dallas.
• Work is primarily performed in a professional office environment and involves regular computer use, telephone communication, and routine administrative tasks.
• Requires the ability to sit for extended periods, operate standard office equipment, and occasionally stand, walk, or move throughout the office.
• Must be able to manage multiple tasks and work effectively in a fast-paced, team-oriented environment.

COMPENSATION AND BENEFITS

• Competitive base salary + comprehensive benefits package

EQUAL EMPLOYMENT OPPORTUNITY AND ACCOMMODATIONS

Vector Building Products is an Equal Opportunity Employer. Employment decisions are made without regard to any characteristic protected by applicable federal, state, or local law. Applicants and employees who need a reasonable accommodation during the hiring process or to perform essential job functions may contact [e-mail].