Accounting Administrative Assistant

The Blue Collar Recruiter of Marietta; Conyers (GA); On-site; USD 30,000 - 41,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Dental insurance

Health insurance

Opportunity for advancement

Paid time off

Training & development

Job summary

The Blue Collar Recruiter of Marietta in Conyers, GA is hiring an Accounts Payable / Accounts Receivable Specialist with Administrative Duties. This on-site, full-time role covers vendor payables, customer billing and collections, and general office administration in a stable weekday schedule.

Responsibilities include processing invoices, payments, billing, deposits, and month-end support, with emphasis on accuracy, communication, and timely follow-ups with vendors and customers.

Qualifications

• 2+ years of accounts payable, accounts receivable, billing, or accounting clerk experience.
• Working knowledge of accounting or ERP software; IntelliDealer experience is a plus.
• Strong attention to detail and accuracy with numbers.
• Comfortable making collection calls with a professional, courteous approach.
• Solid Excel and general computer skills.
• Good communication and organizational skills.
• Ability to manage deadlines and work independently.
• Equipment, dealership, or industrial experience is a plus.

Responsibilities

• Process vendor invoices, match them to purchase orders and receiving documents, and code them accurately.
• Prepare and issue vendor payments on schedule.
• Reconcile vendor statements and resolve discrepancies or past due items.
• Communicate with vendors and internal departments on invoice and payment questions.
• Generate and send customer invoices for parts, service, and equipment sales.
• Post and apply customer payments accurately.
• Monitor aging reports and follow up on past due accounts by phone and email.
• Resolve billing questions and disputes, and process credits or adjustments as needed.
• Prepare daily deposits.
• Answer phones and assist customers and vendors.
• Filing, data entry, and records maintenance.
• Support month-end close with AP and AR reports and reconciliations.
• Assist management with general office needs.

Skills

Detail-oriented

Strong communication

Organizational skills

Independent worker

Tools

IntelliDealer

Excel

ERP software

Job description

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Opportunity for advancement
• Paid time off
• Training & development

Accounts Payable / Accounts Receivable Specialist with Administrative Duties

Conyers, GA | Full-Time, On-Site

About the Role

An established industrial equipment sales and service company in Conyers, GA is hiring an AP/AR Specialist to manage vendor payables, customer billing and collections, and general office administration. This is a stable, Monday through Friday role with weekends off.

Schedule

Monday to Friday, 7:30 AM to 5:00 PM. Weekends off.

Accounts Payable Responsibilities

• Process vendor invoices, match them to purchase orders and receiving documents, and code them accurately
• Prepare and issue vendor payments on schedule
• Reconcile vendor statements and resolve discrepancies or past due items
• Communicate with vendors and internal departments on invoice and payment questions

Accounts Receivable Responsibilities

• Generate and send customer invoices for parts, service, and equipment sales
• Post and apply customer payments accurately
• Monitor aging reports and follow up on past due accounts by phone and email
• Resolve billing questions and disputes, and process credits or adjustments as needed
• Prepare daily deposits

Administrative Responsibilities

• Answer phones and assist customers and vendors
• Filing, data entry, and records maintenance
• Support month-end close with AP and AR reports and reconciliations
• Assist management with general office needs

Qualifications

• 2+ years of accounts payable, accounts receivable, billing, or accounting clerk experience
• Working knowledge of accounting or ERP software; IntelliDealer experience is a plus
• Strong attention to detail and accuracy with numbers
• Comfortable making collection calls with a professional, courteous approach
• Solid Excel and general computer skills
• Good communication and organizational skills
• Ability to manage deadlines and work independently
• Equipment, dealership, or industrial experience is a plus

Compensation and Benefits

• 15 days combined PTO and sick time
• Employer paid individual health insurance starting the first of the month after 30 days of employment
• Employer paid individual dental insurance