Accounting & Admin Specialist: Payroll & Bookkeeping

The Squires Group; Upper Marlboro (MD); On-site; USD 55,000 - 65,000; Full time

Job summary

The Squires Group in Upper Marlboro, MD is seeking an Accounting & Administrative Specialist to join our team. This diverse role blends accounting, payroll, benefits administration, customer service, and general administrative support to keep operations running smoothly.

You will handle financial records, support payroll and benefits, interact with customers, assist with audits, and contribute to publication materials.

Qualifications

• Associate’s degree in bookkeeping, accounting or related field required; bachelor’s preferred.
• Minimum of 4 years of payroll and accounts payable/receivable experience.
• Experience handling sensitive and confidential information with discretion.
• Experience with ADP Workforce Now is a plus.
• Proficiency with QuickBooks and Microsoft Office Suite.
• Excellent written and verbal communication skills.
• Prior editing or proofreading experience is a plus.

Responsibilities

• Maintain accurate financial records, including accounts payable, accounts receivable, payroll, and accounting ledgers.
• Verify and post account transactions and ensure financial records are accurate and up to date.
• Prepare monthly, quarterly, and annual financial reports in accordance with accounting standards and internal policies.
• Process employee payroll and maintain accurate records of vacation, sick leave, and other leave time.
• Assist with employee benefits administration, including insurance and defined benefit/contribution plans, enrollment, changes, and terminations.
• Reconcile bank accounts and other financial statements on a monthly basis.
• Handle incoming phone calls, take customer orders, and assist with resolving customer questions or issues.
• Accurately enter orders, process payments, and maintain customer records.
• Assist with annual financial audits by providing required documentation and reports and supporting the review process.
• Assist with preparing manuscripts and other materials for publication, including proofreading for grammar, formatting, and accuracy.
• Perform other duties and administrative tasks as needed.

Skills

Detail-oriented

Organized

Strong communication

Time management

Customer service

Discretion with confidential info

Education

Associate’s degree in bookkeeping, accounting, or related field

Bachelor’s degree preferred

Tools

ADP Workforce Now

QuickBooks

Microsoft Office Suite

Job description

The Squires Group in Upper Marlboro, MD is seeking an Accounting & Administrative Specialist to join our team. This diverse role blends accounting, payroll, benefits administration, customer service, and general administrative support to keep operations running smoothly.

You will handle financial records, support payroll and benefits, interact with customers, assist with audits, and contribute to publication materials.