Accounting Admin Specialist — Payments & Operations

Horizon Services; Wilmington (DE); Vor Ort; USD 40.000 - 52.000; Vollzeit

Zusammenfassung

Horizon Services is seeking an Accounting Administrative Assistant to join our team and support a busy Accounting Department. You will help ensure payments, deposits, reporting, and office administration are completed accurately and on time.

You will process customer payments, prepare deposits, manage petty cash, and assist with payroll-related checks while maintaining confidentiality and a proactive, team-minded approach.

Qualifikationen

• Strong attention to detail and accuracy.
• Excellent organizational and time management skills.
• Ability to prioritize multiple tasks in a fast-paced environment.
• Strong verbal and written communication skills.
• Dependable, trustworthy, and highly accountable.
• Comfortable handling confidential financial information.

Aufgaben

• Process and batch customer payments, including cash and checks.
• Prepare and make bank deposits.
• Manage and reconcile petty cash.
• Print and distribute permit and payroll-related checks.
• Review and adjust GPS entries for field employees and departments.
• Communicate prior-day unpaid balances to management.
• Maintain office supplies and copier/postage service.
• Manage referral gift card inventory and distribution.
• Coordinate ordering of company forms and marketing materials.
• Process payments for walk-in and counter sales.
• Handle vending machine cash collections and deposits.
• Support the Accounting team with special projects and administrative tasks.

Kenntnisse

Attention to detail

Organizational skills

Time management

Communication skills

Confidentiality

Positive attitude

Ausbildung

High School Diploma or GED

Tools

Microsoft Office / Excel

Jobbeschreibung

Horizon Services is seeking an Accounting Administrative Assistant to join our team and support a busy Accounting Department. You will help ensure payments, deposits, reporting, and office administration are completed accurately and on time.

You will process customer payments, prepare deposits, manage petty cash, and assist with payroll-related checks while maintaining confidentiality and a proactive, team-minded approach.