Accounting Admin Assistant

Biogensys; Gilbert (AZ); On-site; USD 42,000 - 64,000; Full time

Job summary

Biogensys in Gilbert, AZ is seeking an administrative accounting professional to manage blanket purchase orders for Emergency Management, process invoices, and monitor POs. The role involves handling inquiries from internal and external customers, validating deposits, and maintaining revenue records for Palo Verde and Emergency Management.

Responsibilities include overseeing reception desk operations, ensuring staff coverage, and inventory management for Support Services.

Qualifications

• 3 years accounting experience.
• Experience with government accounting is preferred.

Responsibilities

• Manages blanket purchase orders for Emergency Management; processes and approves invoices; monitors POs for balances.
• Responds to inquiries from internal and external customers; provides accurate information and directs to proper resources.
• Validates bank deposits by verifying accounting strings; reconciles amounts received and deposits; protects funds until delivery.
• Oversees customer service reception desk: mail, courier services, meeting rooms, vehicle service; answers main department line.
• Adheres to procedures; ensures staff coverage and resource readiness; conducts research for products/services and makes recommendations; maintains records and databases for revenue; manages annual inventory of office supplies and equipment for Support Services.

Skills

Microsoft Office Suite

Public sector knowledge

Written & verbal communication

Independent work

Customer service

Phone/computer equipment operation

Education

HS or GED

Tools

Access Database

Excel

Job description

Job Description:

• Manages blanket purchase orders for Emergency Management, processes/approves invoices for payment, and monitors purchase orders for balances.
• Responds to inquiries from internal and external customers in a timely and professional manner, providing accurate information and/or direction to the proper resources Validating bank deposits by verifying accounting string information, reconciling amounts received and amounts to be deposited, and ensuring protection of funds until delivered to the appropriate person/entity Provides oversight of the customer service reception desk which includes but is not limited to: mail and courier services, scheduling meeting rooms and vehicle service; answering main telephone line for department.
• Adhering to established procedures and ensuring that staff coverage is adequate, and resources are available and up to date Conducts research for products, services, or solutions and make recommendations to supervisor Creating and maintaining records and databases for incoming revenue for Palo Verde and Emergency Management Manages annual inventory of office supplies and equipment for Support Services

Skills Required:

• Extensive knowledge of Microsoft Office, Word, Excel, PowerPoint, Access Database;
• Considerable knowledge of governmental organization and functions;
• Ability to communicate effectively, both orally and in writing;
• Ability to work individually with minimum supervision or as a team member;
• Ability to operate a variety of telephone / computer / radio / electronic equipment;
• Ability to communicate effectively in a public setting.

Experience Required:

• 3 years accounting experience

Experience Preferred:

• Government Accounting

Education Required:

• HS or GED.

Work Hours:

• 7:30 AM to 4:00 PM

About Us:

We are specialized in recruiting and deliver the best professional talent of industry and we are committed to deliver best experience for our clients and job seekers. With over two decades of experience in the recruitment industry, we proudly help you to find the next job that matches your professional skills. Our team understands your needs or requirement before starting the recruitment, that enables to find the high quality of talent with high success rate of talent delivery, keeps us continue to be the best in the industry.