Senior Administrative Assistant

Txstate; San Marcos (TX); Presencial; USD 48.000 - 56.000; Jornada completa

Descripción de la vacante

Texas State University is seeking an Administrative Assistant to support the Assistant Vice Provost for Academic Budgets and Planning, handling calendar management, meeting coordination, and high-quality customer service for faculty, staff and administrators.

The role involves answering emails and phone calls, tracking due dates, assisting with special projects, drafting and proofreading documents, and processing PCRs, travel, purchase orders and invoices. Normal hours are 8:00 AM to 5:00 PM.

Formación

• Experience with administrative tasks and responsibilities.
• Excellent oral and written communication.
• Proficiency in Microsoft Office.
• Ability to multi-task and meet deadlines.
• Experience with preparing spreadsheets and reports.
• Experience with event and special project planning.
• Experience with Banner and Logi.

Responsabilidades

• Maintain calendar, coordinate and schedule meetings.
• Answer emails and phone calls for the Academic Budgets unit within the Provost Office.
• Provide assistance, information and customer service to faculty, staff and administrators.
• Keep track of due dates for all assignments and projects.
• Assist with various special projects and initiatives.
• Compose, type, and proofread a range of documents including spreadsheets, forms, reports, and correspondence.
• Prepare and process PCRs, travel, purchase orders and invoices.
• Participate in all commencement ceremonies.
• Perform other duties as assigned.

Conocimientos

Administrative tasks

Communication skills

MS Office

Multi-tasking

Spreadsheets

Event planning

Banner

Logi

Herramientas

Banner

Logi

Descripción del empleo

Job Opportunities at Texas State University

Compensation (Monthly Salary or Hourly Rate)

Compensation (Monthly Salary or Hourly Rate) $4,291.67-$5,003

Job Category

Job Category Non-Exempt

Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.

• Experience with administrative tasks and responsibilities
• Strong oral and written communication skills
• Proficiency in Microsoft Office
• Ability to multi-task and meet deadlines
• Skill in preparing spreadsheets and reports
• Experience with event and special project planning
• Experience with Banner and Logi

Preferred Qualifications

• Strong knowledge and understanding of university and Academic Affairs policies and procedures
• Experience with SAP

Job Description

Responsible for providing administrative support to the Assistant Vice Provost for Academic Budgets and Planning.

Job Duties

• Maintain calendar, coordinate and schedule meetings.
• Answer emails and phone calls for the Academic Budgets unit within in the Provost Office.
• Provide assistance, information and customer service to faculty, staff and administrators.
• Keep track of due dates for all assignments and projects.
• Assist with various special projects and initiatives.
• Compose, type, and proofread a range of documents including spreadsheets, forms, reports, and correspondence.
• Prepare and process PCRs, travel, purchase orders and invoices.
• Participate in all commencement ceremonies.
• Perform other duties as assigned.

Additional Information to Applicants

Job Open Date

Job Open Date 11/10/2026

Job Close Date (posting closes at midnight)

Job Close Date (posting closes at midnight) 11/14/2026

Open Until Filled No

Normal Work Days

Normal Work Hours Start 8:00AM

Normal Work Hours End 5:00PM

Posting Notices

Legal and Required Notices

Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions.
Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

In accordance with federal law, all new employees must complete the Form I-9 and provide acceptable documentation verifying their identity and authorization to work in the United States. Texas State University participates in E-Verify, and employment is contingent upon the successful verification of work authorization. Employees are required to maintain valid work authorization to satisfy the conditions of Form I9 at all times during their employment and the university makes no implicit or explicit promises to financially support visa or permanent residency applications.

Why Choose Texas State University?

Join the Texas State Bobcat team and experience a career that offers more than just a job—it’s a path to a brighter future. As a Texas State employee, you’ll enjoy:

Exceptional Benefits: Comprehensive health insurance with 100% premium coverage for employees and 50% for dependents, starting on your first day.
Generous Time Off: Enjoy vacation, holidays, sick leave, and more to maintain a healthy work-life balance.
Wellness and Balance: Access a FREE wellness program, plus mother and family-friendly resources to support your personal well-being.
Professional Growth: Explore a wide range of training, development courses, certifications, and educational support programs.
Welcoming Campus: Become part of a vibrant Bobcat community with numerous social and professional networks.

Tuition Benefits: Take advantage of tuition support for yourself and for your dependent children, making higher education more accessible for your family.
Retirement Security: Secure your future with TRS pension, retirement plans, and voluntary savings options with strong employer contributions.

At Texas State University, you’re not just an employee—you’re a valued member of a thriving and beautiful campus community. Start your journey with us today. https://www.hr.txst.edu/benefits.html

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