Asset Coordinator

Texas State University; San Marcos (TX); On-site; USD 36,000 - 58,000; Full time

Benefits offered by this job

Excellent Benefits

Generous Time Off

Tuition Benefits

Job summary

Texas State University is hiring for a facilities asset data specialist to maintain and update the university’s facilities inventory across a large campus.

The role requires on-site work, asset tagging, and collaboration with HVAC, Electrical, Plumbing, and Controls teams to ensure accurate asset records and preventive maintenance scheduling.

Qualifications

• Two years of experience in facilities maintenance, facilities operations, facilities management, construction management, or a closely related field.
• Experience using computer applications and enterprise facilities or asset-management systems, such as AssetWorks AiM, to maintain electronic records, organize information, and prepare reports.
• Ability to conduct frequent on-site work throughout a large campus environment, including walking and standing for extended periods while performing field surveys, asset verification, and site assessments, with or without reasonable accommodation.

Responsibilities

• Conduct on-site audits of campus buildings to identify, barcode/tag, and document major facility equipment (e.g., chillers, boilers, air handling units, switchgear, emergency generators, backflow preventers).
• Input, update, and manage detailed asset information (make, model, serial number, location, installation date, warranty status, replacement cost estimates) in the university’s CMMS system.
• Collaborate with university trade shops to capture and update equipment changes due to failures, replacements, or retrofits; verify and update CMMS records after work orders or component swaps.
• Coordinate with project managers and contractors during construction, renovation, or retrofits to collect new asset data and archive decommissioned assets.
• Enforce asset tagging standards, naming conventions, and data protocols to ensure data integrity for preventive maintenance scheduling across all facilities management teams.

Skills

Facilities maintenance experience

Asset management systems

On-site surveying

Education

Bachelor’s degree in facilities mgmt / related field

Tools

AssetWorks AiM

Job description

Job Opportunities at Texas State University

Compensation (Monthly Salary or Hourly Rate)

Compensation (Monthly Salary or Hourly Rate) Commensurate with experience

Job Category

Job Category Exempt

Required qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.

• Two years of experience in facilities maintenance, facilities operations, facilities management, construction management, or a closely related field.


• Experience using computer applications and enterprise facilities or asset-management systems, such as AssetWorks AiM, to maintain electronic records, organize information, and prepare reports.


• Ability to conduct frequent on-site work throughout a large campus environment, including walking and standing for extended periods while performing field surveys, asset verification, and site assessments, with or without reasonable accommodation.

Preferred Qualifications

• Bachelor’s degree in facilities management, construction management, geography, business, information systems, or a related field


• Experience cataloging, tagging, or verifying facility assets or space inventory


• Experience with GIS , mobile data collection tools, maps, or CAD floor plans


• Experience maintaining asset, maintenance, and warranty records


• Experience in higher education, public sector, or large multi-building environments

Job Description

Responsible for maintaining and updating the university's facilities inventory.

Job Duties

• Conduct on-site audits of campus buildings to identify, barcode/tag, and document major facility equipment (e.g., chillers, boilers, air handling units, switchgear, emergency generators, backflow preventers)


• Input, update, and manage detailed asset information (make, model, serial number, location, installation date, warranty status, replacement cost estimates) in the university’s CMMS system


• Collaborate with university trade shops ( HVAC , Electrical, Plumbing, Controls) to capture and update equipment changes due to failures, replacements, or retrofits; verify and update CMMS records after work orders or component swaps


• Coordinate with project managers and contractors during construction, renovation, or retrofits to collect new asset data and archive decommissioned assets


• Enforce asset tagging standards, naming conventions, and data protocols to ensure data integrity for preventive maintenance scheduling across all facilities management teams

Additional Information to Applicants

Job Open Date

11/11/2026

Job Close Date (posting closes at midnight)

Open Until Filled

Yes

Normal Work Days

Normal Work Hours Start 8:00AM

Normal Work Hours End 5:00PM

Posting Notices

Legal and Required Notices

Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions.

Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

In accordance with federal law, all new employees must complete the Form I-9 and provide acceptable documentation verifying their identity and authorization to work in the United States. Texas State University participates in E-Verify, and employment is contingent upon the successful verification of work authorization. Employees are required to maintain valid work authorization to satisfy the conditions of Form I9 at all times during their employment and the university makes no implicit or explicit promises to financially support visa or permanent residency applications.

Why Choose Texas State University?

Join the Texas State Bobcat team and experience a career that offers more than just a job—it's a path to a brighter future. As a Texas State employee, you'll enjoy:

• Exceptional Benefits: Comprehensive health insurance with 100% premium coverage for employees and 50% for dependents, starting on your first day.


• Generous Time Off: Enjoy vacation, holidays, sick leave, and more to maintain a healthy work-life balance.


• Wellness and Balance: Access a FREE wellness program, plus mother and family-friendly resources to support your personal well-being.


• Professional Growth: Explore a wide range of training, development courses, certifications, and educational support programs.


• Welcoming Campus: Become part of a vibrant Bobcat community with numerous social and professional networks.


• Tuition Benefits: Take advantage of tuition support for yourself and for your dependent children, making higher education more accessible for your family.


• Retirement Security: Secure your future with TRS pension, retirement plans, and voluntary savings options with strong employer contributions.

At Texas State University, you're not just an employee—you’re a valued member of a thriving and beautiful campus community. Start your journey with us today. https://www.hr.txst.edu/benefits.html

Office of Human Resources