Accountant Fixed Assets

Midland College; Midland (TX); On-site; USD 62,000 - 63,000; Full time

Job summary

Midland College is seeking an Accountant for Fixed Assets to manage asset records, perform annual inventories, and handle related journal entries and disbursements. The role requires reconciliation experience and a solid accounting foundation. Strong Excel skills and attention to detail are essential.

The position supports the finance team in preparing tax-related reports, handling donations, and coordinating with departments for asset transfers and disposals.

Qualifications

• Bachelor's degree in accounting or equivalent with 9+ accounting hours.
• Alternative: 30 college credits with at least 3 accounting hours and 2+ years in accounting or reconciliation.
• Proficiency in Microsoft Excel and accurate data entry required.

Responsibilities

• Enter fixed asset additions, disposals and transfers; maintain fixed asset inventory.
• Facilitate annual fixed asset inventory and audits; reconcile additions to AP.
• Prepare journal entries, interdepartmental charges, and monthly sales tax reports.
• Prepare unclaimed property reports; review W-9s and prepare 1099s for entities.
• Record donations and checks; print and reconcile checks; assist with Foundation accounts.

Skills

Reconciliation

Accounts receivable

Sales tax

Unclaimed property

Journal entries

Education

Bachelor's degree in accounting

30 college credits with accounting

Tools

Microsoft Excel

10-key by touch

Job description

Accountant Fixed AssetsMidland College | Midland, TexasJOB SUMMARYEnter and reconcile fixed assets and non-capital inventory items, facilitate annual fixed asset audit, and update property transfers and disposals as needed. Prepare journal entries, prepare interdepartmental charges, prepare monthly sales tax report, prepare unclaimed property annually, review W-9's, prepare 1099's, record donations and check requests, and print checks.ABOUT MIDLAND COLLEGEAt Midland College, we believe education transforms lives, strengthens communities, and creates opportunity for future generations. As a driving force for workforce development and economic growth in the Permian Basin, we serve dual-credit students, first-time-in-college learners, adult students, and working professionals. Through strong partnerships with K-12 schools, universities, business and industry, and community organizations, we make education accessible, prepare students for meaningful careers, and help shape the future of our region.Midland College is a dynamic institution experiencing rapid enrollment growth and institutional growth. We are continually evaluating how we work, challenging ourselves to improve, and embracing innovation to serve our students and community better.Three Core Values define our culture:YES – We embrace challenges with curiosity, optimism, and a solutions-oriented mindset.STUDENTS – Student success is at the center of every decision we make.ACT – We take ownership, move with purpose, and deliver meaningful results.We seek individuals who are adaptable, resilient, and energized by change. Our employees ask thoughtful questions, challenge the status quo, solve problems collaboratively, and continuously look for better ways to serve students. We work hard, think strategically, and hold ourselves accountable. We also believe great teams support one another, celebrate successes, and bring positivity, perspective, and a sense of humor to the workplace.What You Can Expect at Midland College:A leadership team committed to action, collaboration, and continuous improvement.A Board of Trustees that values stewardship, innovation, and long-term vision.A community that believes deeply in the power of education to create opportunities.Meaningful work, supportive colleagues, and the opportunity to make a lasting impact, every single day.If you're passionate about making a difference, excited by growth and innovation, and ready to help students succeed while strengthening the Permian Basin, we invite you to join our team.ESSENTIAL FUNCTIONSMaintain fixed asset inventory system for the college, including entering fixed asset additions, disposals, and transfersFacilitate annual fixed asset inventory, review and update inventory transfers and disposals, and perform fixed asset inventory audits of selected departmentsReconcile asset additions to accounts payable records to ensure that all additions are included in the fixed asset systemEnter journal entries, budget adjustments, and other accounting transactions into the accounting systemAssist departments with questions about fixed assetsReconcile and prepare monthly sales tax reportRecord Foundation donations and enter invoicesReview W-9s for Midland College and the Midland College FoundationPrepare, file, and print 1099s annually for Midland College and Midland College FoundationPrepare interdepartmental charges for photocopies, media charges, and suppliesPrepare unclaimed property reports and maintain a subsidiary of unclaimed checksReconcile assigned general ledger accountsMaintain Foundation accounts under the direction of the Director of Accounting and Associate Director of AccountingAssign copy codesPrint Accounts Payable, Student Refund, and Midland College Foundation checksPrepare daily cash balance report and review positive pay on a backup basisOther duties as assignedRequired QualificationsBachelor's Degree in Accounting or a similar degree, with at least 9 hours in accountingAlternatively, 30 hours of college credit with at least 3 hours in accounting and a minimum of two years of experience in accounting, bookkeeping, or banking with complex reconciliation experienceComputer literacy to include proficiency with Microsoft Excel10-key by touchPreferred QualificationsReconciliation experienceAccounts receivable experienceSales Tax experienceUnclaimed Property experienceW-9 & 1099 ExperienceJournal Entry ExperienceNon-Profit or Governmental experienceWORK ENVIRONMENTTypical officeBusiness HoursM-Th 8:00 a.m.- 5:00 p.m. F 8:00 a.m. – 12:00 p.m.summer M-Th 7:30 a.m. – 5:30 pmPeriodic evening and weekend hours during peak periods (e.g., open enrollment, payroll)Occasional travel (less than 10%)Physical DemandsMust be able to remain in a stationary position 50% of the timeMust be able to sit or stand for long periods of timeThe person in this position needs to move to other locations on campus occasionallyRepetitive use of a keyboard at a workstationUse of manual dexterityThe person in this position frequently communicates with others; must be able to exchange accurate informationFrequently moves equipment or paperwork weighing up to 20 poundsDuties indoors and some outdoorsOffice environmentAbility to work extended hours and attend Midland College or community eventsSalary Range: $61,774 - $62,700BENEFITS:Midland College faculty and staff enjoy a comprehensive choice of insurance plans* and retirement savings programs.medical, prescription, dental, and vision plans, FSAretirement savings programstuition remission for employeesgenerous paid time off including winter breakTo learn more go to: Midland College Benefits *eligibility may vary based on job classificationSECURITY SENSITIVITYAll Midland College positions are security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. An employment offer is contingent on completion of a satisfactory criminal background investigation.Special Instructions to ApplicantsAll documents must be electronically submitted through the Midland College Online Employment Services website to be considered. Incomplete or improperly submitted applications may be excluded from consideration. Documents that must be submitted online: Completed online application, CV/resume, and transcripts (if applicable). Unofficial transcripts will be accepted with the application. NOTE: Official transcripts sent directly from the institution(s) attended to Midland College Human Resources are required within 30 days of hire (if applicable). If a specified closing date is not listed on the posting, there is a required minimum posting period of five business days.