Accountant Assistant

East Chicago; East Chicago (IN); On-site; USD 40,000 - 60,000; Full time

Job summary

An established industry player is seeking an Accountant Assistant to support financial operations within the Redevelopment Department. In this vital role, you will manage expense reports, process invoices, and reconcile financial records, ensuring compliance with federal and state regulations. The ideal candidate will have a Bachelor’s degree in Accounting or Finance and possess strong analytical and communication skills. Join a dynamic team where your contributions will directly impact the community and help maintain financial integrity. This is a fantastic opportunity to grow your career in a supportive environment.

Qualifications

• Strong understanding of federal and state grant compliance.
• Experience in managing financial records and expense reports.

Responsibilities

• Process payments and manage expense reports.
• Reconcile invoices and maintain financial records.
• Participate in financial reporting and audits.

Skills

Accounting

Financial Reporting

Internal Auditing

Grant Compliance

Communication Skills

Education

Bachelor’s Degree in Accounting or Finance

Tools

MUNIS System

Common Office Machines

Job description

Job Opportunities

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Closing Date to Apply: Open Until Filled

Non-Exempt: Non-Exempt

Position Status: Full Time

Department: Redevelopment

Reports to: Executive Director and Accountant

Pay Range: In accordance to the City of East Chicago’s Salary Ordinance passed by the Common Council

The Accountant Assistant assists in managing expense reports and reimbursements, entering financial transactions into our internal databases, and reconciling invoices. Managing operational procedures within the department.

STATEMENT OF ESSENTIAL JOB DUTIES

Process payments daily (Rehab loans, homebuyer workshops, lease payments, and mortgages).

Process invoices.

Reconcile invoices and identify discrepancies.

Process and enter requests for purchase orders.

Maintain financial records by analyzing balance sheets, general ledger accounts, and financial statements.

Reconcile and verify daily bank transactions and entries.

Participate in monthly, quarterly, and annual financial reporting.

Communicate with the internal department.

Manage customer accounts receivable inquiries.

Maintain and improve the department’s accounting processes.

Prepare regular reports on general ledger accounts upon request of the Accountant.

Organize the bookkeeping processes for the department.

Reconcile financial books, including incoming and outgoing funds.

Evaluate financial budgets and track expenses.

Create and update expense reports

Enter finance transactions into internal databases.

Check spreadsheets for accuracy

Maintain digital and physical financial records

Participate in quarterly and annual audits

Other duties assigned.

KNOWLEDGE AND ABILITIES

Knowledge and Abilities Required

Knowledge of internal auditing concepts, techniques, methods, and procedures.

This position requires a strong understanding of federal and state grant compliance requirements.

This position works closely with the oversight of updates and enhancements to the MUNIS system that impact financial reporting and operations.

Communicate both orally and in writing to issue, receive, and carry out instructions and orders effectively and to convey information to a variety of co-workers and the general public.

Use a variety of common office machines such as telephones, calculators, copiers, computer terminals, keyboards, video display terminals, auxiliary printers, and similar equipment.

Ability to drive.

Bachelor’s degree in accounting or finance, two years of related experience, and/or training.

Must possess a valid driver’s license.

PHYSICAL DEMANDS AND WORKING ENVIRONMENT

The conditions herein are representative of those that must be met by an employee to successfully perform the essential function of this job.

Environment - Work is primarily performed in an office setting.

Physical – Primary functions require sufficient ability and mobility to work in an office setting; to stand or sit for a prolonged period; to occasionally stoop, crawl, bend, kneel, crouch, reach, turn, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate with others to exchange information. Occasionally push/pull objects weighing up to 50 pounds; occasionally required to lift/carry objects weighing up to 25 pounds.

Vocal – Vocal communication is required for expressing or exchanging ideas using spoken words, and conveying detailed or important instructions to others accurately, loudly, or quickly.

Vision – See in normal visual range with or without correction.

Hearing: Hear in normal audio range with or without correction

HOW TO APPLY

Submit up-to-date resume and cover letter via:

Mail: City of East Chicago Human Resources, ATTN: Loretta Vaughn, Secretary, 4525 Indianapolis Blvd., East Chicago, Indiana 46312

Fax: [phone] Please type in the subject line your name and the job/ department you are applying for. For example: Sue Smith, Applying for Accountant–Redevelopment Office”

or

Email: [e-mail] Please type in the subject your name and the job/department applying for. For example, Sue Smith, in Applying for Accountant–Redevelopment Office”

The City of East Chicago does not discriminate in its employment decisions based on race, color, religion, gender, age, genetic information, disability, national origin, ancestry, veteran status, or any other characteristic protected by law.