Account Payable Clerk

Security Industry Specialists, Inc.; Culver City (CA); On-site; USD 28,000 - 39,000; Full time

Job summary

Security Industry Specialists, Inc. is seeking an Accounts Payable Clerk to accurately process payments and bills, reconcile AP activity, and maintain organized records across QuickBooks Online, Salesforce, and internal databases.

The role requires an associate’s degree or equivalent experience, 2+ years in financial clerical work, and proficiency with Excel/Google Sheets, Salesforce, and QuickBooks Online. Flexibility for various shifts and overtime is expected.

Qualifications

• An associate’s degree or equivalent experience.
• Two-plus years of financial clerical experience in a general office setting or equivalent experience.
• Proficiency in PC and iOS systems and related software, including Excel/Google Sheets, relational databases, Salesforce, QuickBooks Online.
• Must be a dependable team player with business maturity and enthusiasm, with the ability to deliver a high level of customer service.
• Have flexibility to work any shifts on any day of the week (Mon-Sun) and willingness to assist the team with overtime when needed.

Responsibilities

• Process Payments & Bills: Accurately record, process, and reconcile payments and vendor bills, including checks, ACH, and electronic transfers, ensuring proper coding, documentation, and timely resolution of vendor or internal inquiries.
• Monitor & Reconcile AP Activity: Review AP aging reports, perform regular audits and reconciliations, and identify discrepancies or irregularities requiring corrective action or follow-up.
• Maintain AP Records & Systems: Keep detailed records of all AP transactions and vendor information while supporting system-related tasks, including updates or imports between QuickBooks Online, Salesforce, and internal databases.
• Vendor & Department Communication: Collaborate with internal teams to resolve billing and payment issues, manage incoming AP email requests, maintain vendor portals, and follow up with vendors for missing Statements of Account or required documentation.
• Ensure Compliance & Data Security: Maintain confidentiality and safeguard all financial files and sensitive vendor information in accordance with company policies and internal controls.
• Document & Improve Processes: Create and update AP process documentation and contribute to ongoing improvements in workflow efficiency and accuracy.
• Perform other job-related duties as assigned

Skills

Customer service

Team player

Flexibility

Education

Associate degree or equivalent

Tools

Excel/Google Sheets

Salesforce

QuickBooks Online

Relational databases

Job description

About the role:The Accounts Payable Clerk is responsible for accurately managing all Accounts Payable functions, including payment processing, recordkeeping, reconciliations, vendor relations, and support for 1099 contractors. The role includes monitoring AP reports, maintaining organized transaction records, and working with cross-functional teams to resolve billing and payment inquiries. This position reports directly to the Finance Manager.In this role, your responsibilities will be:Process Payments & Bills: Accurately record, process, and reconcile payments and vendor bills, including checks, ACH, and electronic transfers, ensuring proper coding, documentation, and timely resolution of vendor or internal inquiriesMonitor & Reconcile AP Activity: Review AP aging reports, perform regular audits and reconciliations, and identify discrepancies or irregularities requiring corrective action or follow-upMaintain AP Records & Systems: Keep detailed records of all AP transactions and vendor information while supporting system-related tasks, including updates or imports between QuickBooks Online, Salesforce, and internal databasesVendor & Department Communication: Collaborate with internal teams to resolve billing and payment issues, manage incoming AP email requests, maintain vendor portals, and follow up with vendors for missing Statements of Account or required documentationEnsure Compliance & Data Security: Maintain confidentiality and safeguard all financial files and sensitive vendor information in accordance with company policies and internal controlsDocument & Improve Processes: Create and update AP process documentation and contribute to ongoing improvements in workflow efficiency and accuracyPerform other job-related duties as assignedAs a candidate, you must have:An associate’s degree or equivalent experienceTwo-plus years of financial clerical experience in a general office setting or equivalent experienceProficiency in both PC and iOS systems and related software, including Excel/Google Sheets, relational databases, Salesforce, QuickBooks OnlineMust be a dependable team player with business maturity and enthusiasm, with the ability to deliver a high level of customer serviceHave flexibility to work any shifts on any day of the week (Mon-Sun) and willingness to assist the team with overtime when neededWe offer:$24.00 / hrHealth, Dental, Vision, and 401k for eligible employeesPaid Time Off including Sick/Safe TimeA dynamic and challenging work environment with opportunity for growthSecurity Industry Specialists, Inc. is an Equal Opportunity Employer