Account Payable Administrator

Visa Hunt; United States; On-site; USD 52,000 - 68,000; Full time

Job summary

Visa Hunt is seeking an Accounts Payable Administrator to ensure accurate and timely processing of supplier invoices and employee expenses. You will match invoices to POs, manage vendor records, and support weekly payment runs, while upholding internal controls and driving process improvements.

The role requires strong attention to detail, numerical accuracy, and effective communication with suppliers and internal teams in a fast-paced finance environment.

Qualifications

• 1–3+ years in Accounts Payable or similar finance roles.
• Understanding of invoice processing, payment runs and reconciliations.
• Strong numerical accuracy and attention to detail.
• Experience with ERP/finance systems and Excel proficiency.
• Good organizational and time-management skills, able to meet deadlines.
• Fluent English; AAT or similar qualification is a plus.

Responsibilities

• Process and verify supplier invoices through ERP/document management systems.
• Match invoices with purchase orders and delivery documentation.
• Manage supplier accounts, statements and payment-related queries.
• Prepare and support weekly payment runs.
• Process and audit employee expense claims.
• Maintain accurate vendor records and supporting documentation.
• Identify and resolve discrepancies and escalate issues when needed.
• Ensure compliance with internal controls and finance procedures.
• Support continuous improvement of AP processes.

Skills

Accounts Payable

Invoice processing

ERP systems

Excel

Attention to detail

Time management

Fluent English

Education

AAT or similar qualification

Job description

Category: Financial Services

Location:

We are looking for an Accounts Payable Administrator to ensure accurate and timely processing of supplier invoices, employee expenses, and payments. The role requires strong attention to detail, financial accuracy, and effective communication with suppliers and internal teams.

Your Duties:

• Process and verify supplier invoices through ERP/document management systems.
• Match invoices with purchase orders and delivery documentation.
• Manage supplier accounts, statements, and payment-related queries.
• Prepare and support weekly payment runs.
• Process and audit employee expense claims.
• Maintain accurate vendor records and supporting documentation.
• Identify and resolve discrepancies and elevate issues when needed.
• Ensure compliance with internal controls and finance procedures.
• Support continuous improvement of AP processes.

Requirements

• 1–3+ years in Accounts Payable, Purchase Ledger, Finance Administrator, or similar.
• Understanding of invoice processing, payment runs, and reconciliations.
• Strong attention to detail and numerical accuracy.
• Experience with ERP or financial systems.
• Good Excel/Microsoft Office skills.
• Strong organizational and time-management skills.
• Ability to work within processes and meet deadlines.
• Fluent English.
• AAT or similar accounting qualification is a plus.