Accounts Payable Administrator / Accounts Assistant

ARC Group; Suffolk (VA); On-site; USD 42,000 - 52,000; Full time

Job summary

ARC Group is seeking an Accounts Administrator to join a busy finance team in Suffolk, VA. The role focuses on high-volume purchase ledger processing and supporting other accounts functions with a proactive, detail-oriented approach.

The ideal candidate will have prior accounts payable or purchase ledger experience, strong Excel skills, and the ability to work both independently and as part of a team. Full training will be provided.

Qualifications

• Experience in Accounts Payable or Purchase Ledger roles
• Ability to process a high volume of invoices accurately
• Excellent organisational skills and ability to prioritise
• Strong attention to detail
• Proficiency in Excel and Microsoft Office

Responsibilities

• Process high volumes of manual and EDI purchase invoices
• Match, check and code invoices
• Resolve supplier invoice queries and discrepancies
• Support supplier payment runs
• Assist with sales ledger and credit control activities
• Allocate customer payments and reconcile accounts
• Support month-end processes
• Maintain accurate financial records and data integrity
• Liaise with suppliers, customers and internal departments to resolve queries

Skills

Accounts Payable

Purchase Ledger

Attention to detail

Excel

Communication skills

Teamwork

Tools

Excel

Microsoft Office

Job description

Are you an experienced Accounts Payable or Purchase Ledger professional who thrives in a busy, fast-paced environment?

Do you enjoy processing high volumes of invoices whilst maintaining exceptional attention to detail?

Our client is looking for an Accounts Administrator to join their established finance team. This is an excellent opportunity for someone with strong purchase ledger experience who is looking to join a stable, growing business where there are genuine opportunities to develop into a broader accounts role.

The Role

You’ll play a key role within a busy finance department, taking ownership of high-volume purchase ledger processing while supporting the wider accounts function.

Duties will include:

• Processing high volumes of manual and EDI purchase invoices
• Matching, checking and coding invoices
• Resolving supplier invoice queries and discrepancies
• Supporting supplier payment runs
• Assisting with sales ledger and credit control activities
• Allocating customer payments and reconciling accounts
• Supporting month-end processes
• Maintaining accurate financial records and ensuring data integrity
• Liaising with suppliers, customers and internal departments to resolve queries

What We're Looking For

We're keen to speak with candidates who have:

• Previous experience within an Accounts Payable, Purchase Ledger or Accounts Assistant role
• Experience processing a high volume of invoices accurately
• Excellent organisational skills and the ability to prioritise a busy workload
• Strong attention to detail
• Good Excel and Microsoft Office skills
• Excellent communication skills and a professional telephone manner
• A proactive approach with the ability to work both independently and as part of a team

Experience with EDI invoice processing would be advantageous but isn't essential.

What's on Offer?

• Join a friendly and supportive finance team
• Stable and growing business
• Genuine opportunities for career progression and development
• Varied role with exposure to wider accounts functions
• Full training provided on internal systems