Account Operations Specialist

One80 Intermediaries; Pennsylvania; On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Health benefits

401k

Student loan assistance

Tuition reimbursement

Mental health & wellness

Paid time off

Job summary

One80 Intermediaries in Newtown Square, PA is seeking an Account Operations Specialist to join our growing team. You will support Accounting, Claims, Premium, and Employer Groups by processing reimbursements, managing ACH docs, and tracking compliance, ensuring accurate financial transactions and secure data handling.

This role emphasizes attention to detail, the ability to manage deadlines, and clear communication with brokers and clients.

Qualifications

• High school diploma required; associate or bachelor’s degree preferred.
• 0–2 years of administrative, insurance, accounting, or financial services experience.
• Insurance or healthcare industry exposure is a plus but not required.
• Proficiency in Microsoft Office (Excel and Outlook).

Responsibilities

• Prepare and distribute Explanation of Reimbursements (EORs) to brokers, TPAs, and employer groups.
• Coordinate claim reimbursement processing, including obtaining ACH authorization forms and managing special handling requests.
• Maintain accurate contact records for EOR distribution and premium billing within ESL systems.
• Support accounting operations by coordinating commission ACH forms and maintaining required producer W9 documentation.
• Track compliance requirements and escalate missing documentation when needed.
• Maintain organized electronic records and processing logs within ESL office systems.
• Provide updates to internal teams and assist with coordination between Accounting, Claims, and Operations.

Skills

Attention to detail

Deadline management

Written and verbal communication

Financial transaction basics

MS Office proficiency

0–2 years administrative/insurance/fin

Education

High school diploma

Associate or bachelor’s degree preferred

Tools

Microsoft Excel

Microsoft Outlook

Job description

Built on meritocracy, our unique company culture rewards self-starters and those who are committed to doing what is best for our customers.

One80 Intermediaries

is seeking an Account Operations Specialist to join our growing team in Newtown Square, PA!

The Accounting Operations Specialist provides administrative processing support within the Medical Stop Loss division of One80 Intermediaries. This role supports Accounting, Claims, Premium, and Employer Groups by processing claim reimbursement communications, obtaining premium back up when needed, issuing premium late notices, ACH processing documentation, and compliance tracking.

This role is critical to ensuring accurate financial transactions, regulatory compliance, and professional communication with brokers and clients.

How You Will Contribute:

• Prepare and distribute Explanation of Reimbursements (EORs) to brokers, TPAs, and employer groups.
• Coordinate claim reimbursement processing, including obtaining ACH authorization forms and managing special handling requests.
• Maintain accurate contact records for EOR distribution and premium billing within ESL systems.
• Support accounting operations by coordinating commission ACH forms and maintaining required producer W9 documentation.
• Track compliance requirements and escalation missing documentation when needed.
• Maintain organized electronic records and processing logs within ESL office systems.
• Provide updates to internal teams and assist with coordination between Accounting, Claims, and Operations. u
• Ensure adherence to HIPAA, data security standards, and internal operational procedures.

Skills & Experience To Be Successful

• High school diploma required, associate or bachelor’s degree preferred.
• 0–2 years of administrative, insurance, accounting, or financial services experience.
• Insurance or healthcare industry exposure is a plus but not required.
• Strong attention to detail and accuracy.
• Ability to manage multiple deadlines.
• Professional written and verbal communication skills.
• Basic understanding of financial transactions and documentation.
• Proficiency in Microsoft Office (especially Excel and Outlook).

About One80

One80 Intermediaries is part of Arrowhead Intermediaries, a global insurance distribution platform that offers deep specialization, scale, and innovation across wholesale brokerage, program administration, and specialty insurance. With more than 7,000 professionals worldwide and a collective portfolio exceeding $18 billion in premium placed in 2024, our combined organization delivers a diverse trading platform for insurance carriers as well as expanded access and niche solutions for brokers and customers navigating complex and hard-to-place risks. The platform combines entrepreneurial culture with operational excellence to deliver tailored solutions and long-term value across the insurance ecosystem.

Teammate Benefits & Total Well-Being

We go beyond standard benefits, focusing on the total well-being of our teammates, including:

• Health Benefits: Medical/Rx, Dental, Vision, Life Insurance, Disability Insurance
• Financial Benefits: ESPP; 401k; Student Loan Assistance; Tuition Reimbursement
• Mental Health & Wellness: Free Mental Health & Enhanced Advocacy Services
• Beyond Benefits: Paid Time Off, Holidays, Preferred Partner Discounts and more.

Not reflective of all benefits. Enrollment waiting periods or eligibility criteria may apply to certain benefits. Benefit details and offerings may vary for subsidiary entities or in specific geographic locations.

The Power To Be Yourself

As an Equal Opportunity Employer, we are committed to fostering an inclusive environment comprised of people from all backgrounds, with a variety of experiences and perspectives, guided by our Diversity, Inclusion & Belonging (DIB) motto, “The Power to Be Yourself”.