Account Clerk IV

Chester County PA; West Chester (Chester County); On-site; USD 42,000 - 62,000; Full time

Job summary

Chester County in West Chester, PA is seeking an Account Clerk IV to provide senior-level fiscal support to county programs, ensuring finance functions are accurate and compliant.

You will handle disbursements, prepare vouchers, invoices, and purchase orders, balance accounts, run reports, and maintain records while delivering excellent customer service at the front desk and liaising with other departments.

Qualifications

• Requires high school diploma or GED.
• 6 months to 1 year of related experience.
• Knowledge of GAAP and accounting practices.
• 2+ years general office experience in typing, filing, etc.
• Strong math aptitude and attention to detail.
• Excellent verbal and written communication skills.
• Ability to work independently and maintain confidentiality.

Responsibilities

• Process disbursement transactions according to GAAP.
• Maintain compliance with county codes and policies.
• Assist in preparing financial statements.
• Prepare vouchers, invoices and purchase orders.
• Balance accounts and disburse funds daily.
• Make daily bank deposits.
• Maintain and update database and spreadsheet files.
• Provide customer service at the front desk as needed.
• Prepare and distribute reports.
• Assist with other duties and special projects.

Skills

Verbal communication

Written communication

Mathematical aptitude

Organizational skills

Confidentiality

Customer service

Detail oriented

Education

High School Diploma or GED

Associate's degree in Accounting

Tools

Word processing (Word)

Excel

Access

PowerPoint

Outlook

PeopleSoft

Job description

The Account Clerk IV is responsible for providing a department, agency or bureau with senior-level fiscal support to ensure that county programs are provided effectively and efficiently. This position requires exceptional knowledge of the county's financial systems.

• Ensure all disbursement transactions are in accordance with Generally Accepted Accounting Practices (GAAP).
• Maintain compliance with the county code and approved county policies and procedures.
• Help prepare financial statements.
• Prepare vouchers, invoices and purchase orders.
• Maintain and monitor the budget.
• Prepare, create and distribute necessary reports.
• Maintain records and files.
• Maintain and update database and spreadsheet files.
• Prepare and enter data into computer files.
• Balance accounts and disburse funds on a daily basis.
• Make daily bank deposits.
• Serve as liaison with other departments.
• Order and maintain supplies.
• Assist with front desk or counter as needed.
• Provide excellent customer service.
• Perform other duties, tasks and special projects, as required.

Qualifications / Requirements:

• High School Diploma or General Education Degree (GED).
• Six months to one year of job-related experience.
• Knowledge and experience with Generally Accepted Accounting Practices.
• Minimum of two years of general office experience (typing, clerical, filing, copying, etc.).
• Strong math aptitude.
• Excellent verbal and written communication skills.
• Strong organization skills.
• Accurate and detail oriented.
• Intermediate to advanced computer knowledge.
• Intermediate typing / word processing skills.
• Ability to use office machines (fax, copier, calculator, etc.).Shows initiative and able to work without supervision.
• Ability to maintain confidentiality.
• Excellent customer service skills.
• Ability to maintain a positive public image for the department and county.

Preferred Skills, Knowledge & Experience:

• Associate's degree from an accredited college or university in Accounting.
• Minimum of four years of job experience and training with bookkeeping and accounting.
• Advanced-level accounting and bookkeeping skills.
• Previous work experience in government finance.
• Strong time management skills.
• Strong work ethic.
• Ability to multi task.
• Ability to work as part of a team.
• Integrity and honesty.
• Strong interpersonal skills.
• Familiar with reception desk functions.
• General knowledge of County of Chester policies and procedures.

Relevant background checks, clearances, physicals, drug tests, and any other assessments or evaluations will be conducted after an offer of employment is given per County policy.

Computer Skills:

To perform this job successfully, an individual should have:

• Intermediate Word skills
• Intermediate Excel skills
• Intermediate Access skills
• Basic PowerPoint skills
• BasicOutLookskills (Email and Calendar)
• PeopleSoft skills (Financial and HR) or the ability to learn PeopleSoft
• Basic Internet skills (for research purposes)