Accounts & Special Project Coordinator

County of Chester; West Chester (Chester County); On-site; USD 55,000 - 75,000; Full time

Job summary

The County of Chester is seeking an Accounts and Special Projects Coordinator to perform accounting functions for specific programs within the Treasurer’s Office. This role operates with minimal supervision and focuses on accurate fiscal support to ensure programs are properly accounted for.

Responsibilities include managing licenses revenue projects (fishing, hunting, doe, dog, pistol, small games), enforcing state requirements, maintaining cash drawers, assisting with internal controls, and

Qualifications

• Bachelor’s degree from an accredited college or university in accounting, or equivalent combination of education and experience.
• Three years of related accounting experience.
• Intermediate skill to use a personal computer and various software packages.
• Strong interpersonal skills.
• Strong mathematical and accounting skills.
• Accurate and detail oriented.
• Ability to use standard office machines (fax, copier, calculator, etc.).
• Integrity and honesty.
• Ability to multi-task, and maintain composure during times of stress.

Responsibilities

• Perform accounting functions for assigned programs within the Treasurer’s Office.
• Work on licensing project accounting (fishing, hunting, doe, dog, pistol, small games).
• Investigate changes in legislation to ensure program compliance with State requirements.
• Upload cash drawers for Treasurer, Tax Claims, Health, Parks, and other departments.
• Assist in strengthening internal controls and audit readiness.
• Maintain inventory of licenses, forms, and supplies.
• Train staff on licensing protocols and new laws as needed.
• Coordinate with State contacts to secure funding for projects.
• Ensure cashiering system is functional and troubleshoot issues.
• Coordinate and direct work assignments as directed by the Treasurer or Deputy.

Skills

Interpersonal skills

Mathematical skills

Accounting skills

Detail oriented

Integrity and honesty

Multi-tasking

Stress management

Education

Bachelor’s degree in accounting

Equivalent education/experience

Tools

PeopleSoft Financial

Excel

Access

Outlook

Word

PowerPoint

Internet

Accounting software

Job description

The Accounts and Special Projects Coordinator performs accounting functions for specific programs within the department. This position will work under minimal supervision using advanced level fiscal support, ensuring that the county programs will be effectively and efficiently accounted for.

• Work on assigned specific projects, relating to accounting for licenses obtained through the Treasurer’s Office, to included fishing, hunting, doe, dog, pistol, and small games of chance, and so forth assigned by the Treasurer or Deputy Treasurer.
• Investigate changes in legislature to assure the special projects continue to meet State requirements.
• Upload cash drawers for Treasurer, Tax Claims, Health, Parks, and any other departments possessing cash drawers.
• Assist in strengthening internal controls
• Put away cash drawers; lock safe and public entrance to Treasurer department.
• Prepare state agent audit reports for State Auditor
• Create Tax Certifications as requested
• Work with contacts at State to secure funding for projects, materials, and equipment issues
• Responsible for ensuring that cashiering system is functional; troubleshoot and resolve issues
• Maintain inventory of needed state agent supplies such as licenses, paper, documents, flyers, handouts signs books etc.
• Train any offsite/ outside agents new licensing protocol and laws
• Assure that any specialized programs written for special projects are working correctly; contact vendor for troubleshooting or requests
• Prepare to assist another Special Projector Coordinator as necessary to meet with increased demand and time constraints
• When needed, train and oversee the staff dealing with the demands of the window
• Coordinate and direct work assignments as directed by the Treasurer or Deputy
• Perform other duties, tasks and special projects, as required.

Qualifications / Requirements:

• Bachelor’s degree from an accredited college or university in accounting, or equivalent combination of education and experience.
• Three years of job related experience.
• Intermediate skill to use a personal computer and various software packages.
• Strong interpersonal skills.
• Strong mathematical and accounting skills.
• Accurate and detail oriented.
• Ability to use standard office machines (fax, copier, calculator, etc.).
• Integrity and honesty.
• Ability to multi-task, and maintain composure during times of stress.

Preferred Skills, Knowledge & Experience:

• Intermediate to advanced level of accounting or mathematics.
• Previous work experience in government finance.
• Willingness to jump in and help others when necessary.
• Ability to work independently.
• Excellent verbal and written communications skills.
• Willingness to take on projects or tasks.
• General knowledge of County of Chester policies and procedures.

Relevant background checks, clearances, physicals, drug tests, and any other assessments or evaluations will be conducted after an offer of employment is given per County policy.

Computer Skills:

• Intermediate Word skills
• Intermediate Excel skills
• Intermediate Access skills
• Basic PowerPoint skills
• PeopleSoft Financial skills or the ability to learn PeopleSoft
• Basic OutLook skills (Email and Calendar)
• Basic Internet skills (research purposes)
• Basic knowledge and skill with various accounting software