Account Clerk III

Chester County PA; West Chester (Chester County); On-site; USD 48,000 - 64,000; Full time

Job summary

Chester County is seeking an Account Clerk III to provide advanced fiscal support across departments. Under minimal supervision, you will handle accounting tasks, post transactions, prepare reports, and assist in financial statements while ensuring accuracy and compliance with county policies.

Ideal candidates have an Associate’s degree in accounting or related field, 2+ years of bookkeeping experience, and experience with government finance and PeopleSoft Financial systems.

Qualifications

• Associate’s degree in accounting or a related field is required.
• Minimum 2+ years of bookkeeping/accounting experience.
• Advanced level accounting/bookkeeping skills.
• Previous government finance experience preferred.
• Knowledge of County of Chester policies and procedures.

Responsibilities

• Obtain financial data for use in maintaining accounting records.
• Prepare vouchers, invoices, checks, refunds, and other records.
• Verify and post details of transactions (funds received and disbursed).
• Prepare monthly production and billing reports.
• Audit invoices against purchase orders and research discrepancies.
• Produce, maintain, distribute and reconcile reports and records.
• Enter data into the PeopleSoft financial system.
• Assist in preparing financial statements.
• Reconcile bank statements.
• Provide clerical support (typing, filing, copying, etc.).
• Provide receptionist duties (answer phone and direct inquiries).
• Serve as liaison to other departments.
• Perform other duties and special projects as required.

Skills

Advanced accounting

Bookkeeping

Government finance

Data entry

Communication

Education

Associate’s degree in accounting or related field

Tools

PeopleSoft Financial

Accounting software

Microsoft Office

Job description

The Account Clerk III performs accounting functions requiring in-depth knowledge of the county’s financial systems. This position will work under minimal supervision and is responsible for providing a department, agency or bureau with advanced level fiscal support so that county programs may be effectively and efficiently provided. Duties, tasks and accountabilities will vary by department and may include the following:

• Obtain financial data for use in maintaining accounting records.
• Prepare vouchers, invoices, checks, refunds, account statements, reports, and other records.
• Verify and post details of transactions (such as funds received and disbursed).
• Prepare monthly production and billing reports.
• Audit invoices against purchase orders and research discrepancies.
• Produce, maintain, distribute and reconcile reports and records.
• Enter data into the PeopleSoft financial system according to company procedures.
• Assist in preparing financial statements.
• Reconcile bank statements.
• Provide clerical support (typing, filing, copying, etc.).
• Provide receptionist duties (e.g., answer phone and direct inquiries).
• Serve as liaison to other departments.
• Perform other duties, tasks and special projects, as required.

Preferred Skills, Knowledge & Experience:

• Associate’s degree in accounting or related field.
• Two or more years of experience and/or training with bookkeeping and accounting.
• Advanced level accounting/bookkeeping skills.
• Previous work experience in government finance.
• General knowledge of County of Chester policies and procedures.

Relevant background checks, clearances, physicals, drug tests, and any other assessments or evaluations will be conducted after an offer of employment is given per County policy.

Computer Skills:

To perform this job successfully, an individual should have:

• Intermediate Office Suite Skills, (Word, Excel, Access, PowerPoint, and Explorer)
• Basic Outlook skills (Email and Calendar)
• PeopleSoft Financial skills or the ability to learn PeopleSoft
• Basic knowledge and skill with various accounting software

Physical Demands:

While performing the duties of this position, the employee is frequently required to walk, sit, work with office machinery and talk or hear. Occasionally, the employee will need to stand and climb stairs. On rare occasions, the employee will need to bend, twist or rotate at the waist; reach or work with arms above shoulders; kneel, stoop, crouch or squat; push, lift or carry items; work with an uncommon level of noise; and taste or smell.

The special vision requirements for this position are:

• Close vision (clear vision at 20 inches or less)
• Ability to adjust focus (ability to adjust the eye to bring an object into sharp focus)

Work Environment:

• The noise level in the work environment is usually quiet to moderate.

Other:

• Required to work with money and checks (receiving and disbursing).