Account Clerk III

County of Chester; West Chester (Chester County); On-site; USD 42,000 - 64,000; Full time

Job summary

County of Chester seeks an Account Clerk III to provide advanced fiscal support across county programs. The role involves obtaining financial data, preparing vouchers, invoices, checks, and reports, and posting transactions in the PeopleSoft financial system with minimal supervision.

Responsibilities include verifying and reconciling invoices, preparing monthly billing reports, and maintaining records while serving as a liaison to other departments.

Qualifications

• Associate’s degree in accounting or related field.
• Two or more years of experience and/or training with bookkeeping and accounting.
• Advanced level accounting/bookkeeping skills.
• Previous work experience in government finance.
• General knowledge of County of Chester policies and procedures.

Responsibilities

• Obtain financial data for use in maintaining accounting records.
• Prepare vouchers, invoices, checks, refunds, account statements, reports, and other records.
• Verify and post details of transactions (such as funds received and disbursed).
• Prepare monthly production and billing reports.
• Audit invoices against purchase orders and research discrepancies.
• Produce, maintain, distribute and reconcile reports and records.
• Enter data into the PeopleSoft financial system according to company procedures.
• Assist in preparing financial statements.
• Reconcile bank statements.
• Provide clerical support (typing, filing, copying, etc.).
• Provide receptionist duties (e.g., answer phone and direct inquiries).
• Serve as liaison to other departments.
• Perform other duties, tasks and special projects, as required.

Skills

Bookkeeping

Accounting

Microsoft Excel

Accounting software

Education

Associate degree in accounting

Tools

PeopleSoft

Accounting software

Job description

The Account Clerk III performs accounting functions requiring in-depth knowledge of the county’s financial systems. This position will work under minimal supervision and is responsible for providing a department, agency or bureau with advanced level fiscal support so that county programs may be effectively and efficiently provided. Duties, tasks and accountabilities will vary by department and may include the following:

• Obtain financial data for use in maintaining accounting records.
• Prepare vouchers, invoices, checks, refunds, account statements, reports, and other records.
• Verify and post details of transactions (such as funds received and disbursed).
• Prepare monthly production and billing reports.
• Audit invoices against purchase orders and research discrepancies.
• Produce, maintain, distribute and reconcile reports and records.
• Enter data into the PeopleSoft financial system according to company procedures.
• Assist in preparing financial statements.
• Reconcile bank statements.
• Provide clerical support (typing, filing, copying, etc.).
• Provide receptionist duties (e.g., answer phone and direct inquiries).
• Serve as liaison to other departments.
• Perform other duties, tasks and special projects, as required.

Preferred Skills, Knowledge & Experience:

• Associate’s degree in accounting or related field.
• Two or more years of experience and/or training with bookkeeping and accounting.
• Advanced level accounting/bookkeeping skills.
• Previous work experience in government finance.
• General knowledge of County of Chester policies and procedures.

Relevant background checks, clearances, physicals, drug tests, and any other assessments or evaluations will be conducted after an offer of employment is given per County policy.

Computer Skills:

To perform this job successfully, an individual should have:

• Intermediate Office Suite Skills, (Word, Excel, Access, PowerPoint, and Explorer)
• Basic Outlook skills (Email and Calendar)
• PeopleSoft Financial skills or the ability to learn PeopleSoft
• Basic knowledge and skill with various accounting software

Physical Demands:

While performing the duties of this position, the employee is frequently required to walk, sit, work with office machinery and talk or hear. Occasionally, the employee will need to stand and climb stairs. On rare occasions, the employee will need to bend, twist or rotate at the waist; reach or work with arms above shoulders; kneel, stoop, crouch or squat; push, lift or carry items; work with an uncommon level of noise; and taste or smell.

The special vision requirements for this position are:

• Close vision (clear vision at 20 inches or less)
• Ability to adjust focus (ability to adjust the eye to bring an object into sharp focus)

Work Environment:

• The noise level in the work environment is usually quiet to moderate.

Other:

• Required to work with money and checks (receiving and disbursing).