Account Clerk II (Municipal Court / Accounts Payable)

Silverton; Silverton (OR); On-site; USD 38,000 - 48,000; Full time

Job summary

The City of Silverton is seeking an Account Clerk II in the Finance Department to manage accounts payable, Municipal Court processing, and utility billing with accuracy and customer focus.

You will handle court-related payments, maintain records, and provide backup support across Finance functions. Applicants should have strong data entry and communication skills and be able to work independently.

Qualifications

• High school diploma or GED plus 3+ years related experience or equivalent.
• Knowledge of basic accounting and financial practices.
• Excellent data entry and customer service skills.
• Ability to work independently and resolve discrepancies.

Responsibilities

• Process payments, billing, and accounts payable with accuracy.
• Support Municipal Court operations and maintain court and financial records.
• Answer public inquiries and provide backup at the front counter.
• Prepare deposits, balance drawers, and assist with financial documentation.
• Assist utility billing with account changes and final bills.

Skills

Customer service

Attention to detail

Data entry

Multi-tasking

Education

High school diploma or GED

Bachelor's degree preferred

Tools

Caselle

Microsoft Office

Job description

Account Clerk II (Municipal Court / Accounts Payable)

This role was originally posted in August, however the role was not filled and is now reopen. Applications will be accepted until the role is filled.

The City of Silverton is looking for an organized, detail-oriented, and customer-focused professional to join our Finance Department as an Account Clerk II!

The Account Clerk II performs a variety of important financial, customer service, and administrative duties, with a primary focus on accounts payable, Municipal Court, and utility billing. This is a great opportunity for someone who enjoys working with numbers, helping people, solving problems, and keeping things running smoothly behind the scenes.

In this role, you will work with a high level of independence while supporting several key City functions. You will serve as a primary point of contact for Municipal Court questions, maintain accurate financial and customer records, process payments and billing, and provide backup support for front counter and other Finance Department operations.

WHAT YOU'LL DO

• Maintain court and trial docket information and official case files
• Process citations, pleas, court notes, and other court documentation
• Schedule trials and court appearances and coordinate notifications
• Process court-ordered payment arrangements and traffic and insurance diversions
• Prepare notices and follow-up documentation related to court cases
• Respond to court-related questions from the public, attorneys, and law enforcement
• Work independently and alongside the Municipal Court Judge to support efficient court operations

• Provide backup support at the front counter, including answering phones, accepting payments, and assisting customers
• Balance cash drawers, prepare deposits, and assist with financial recordkeeping
• Provide backup support for accounts payable processing
• Process utility credit refunds and court overpayments
• Prepare accounts payable invoices and other financial documentation
• Assist with other Finance Department duties as needed

Utility Billing & Customer Service (as backup)

• Maintain utility billing records and customer account information
• Process account changes, service transfers, final bills, and disconnects
• Generate monthly utility bills and verify meter information
• Research and correct billing and usage discrepancies
• Coordinate meter changes with Public Works
• Prepare final bills, delinquent notices, and other customer correspondence
• Process leak adjustments in accordance with City policy
• Assist customers with utility billing questions and account concerns

WHAT WE'RE LOOKING FOR

The ideal candidate is someone who is organized, dependable, detail-oriented, and comfortable working independently. Strong customer service skills are important, as this position regularly interacts with members of the public and works with sensitive financial and court-related information.

We are looking for someone with:

• A high school diploma or GED and at least three years of related experience, or an equivalent combination of education, training, and experience
• Knowledge of basic accounting principles and financial practices
• Strong attention to detail and accurate data entry skills
• The ability to research and resolve account discrepancies
• Excellent communication and customer service skills
• The ability to manage multiple priorities, deadlines, and frequent interruptions
• Good judgment and the ability to make independent decisions within established policies and procedures
• Proficiency with Microsoft Office and the ability to learn financial and database software such as Caselle

A bachelor's degree in a related field is preferred.

REQUIREMENTS

A valid Oregon driver's license is required. CJIS and LEDS certifications must able to be obtained within 30 days of hire.

Department: Finance
Reports To: Finance Director
FLSA Status: Non-Exempt
Compensation: $27.4552 - $35.0406 / Hourly

JOIN OUR TEAM

This position is an opportunity to play an important role in the day-to-day operations of the City while providing meaningful service to the Silverton community. From helping a resident understand their utility bill to supporting Municipal Court operations and keeping financial records accurate, the Account Clerk II has a direct impact on the quality of service we provide.

If you're someone who enjoys variety, takes pride in getting the details right, and likes being part of a team that serves the community, we'd love to hear from you!

For additional information, please refer to our job description.