Account Administrator

Schweitzer Engineering Laboratories, Inc.; Irvine (CA); On-site; USD 36,000 - 55,000; Full time

Benefits offered by this job

ESOP

Health benefits

Paid holidays

Vacation days

Sick leave

Family leave

Job summary

Schweitzer Engineering Laboratories, Inc. is seeking an Account Administrator to support project teams through administration, documentation management, tracking, and reporting.

The role helps ensure projects stay on schedule and within budget by maintaining project records and coordinating stakeholder communications. This position suits detail-oriented individuals who can manage multiple priorities in a fast-paced, team-oriented environment, contributing to our employee-owned culture and

Qualifications

• High School diploma or equivalent required.
• 2+ years of project support experience preferred.
• Strong writing, documentation, and speaking skills.
• Ability to learn product and service details.
• Proficient in proofreading, filing and general office tasks.
• Team oriented with ability to handle multiple priorities.

Responsibilities

• Create and maintain project files and tracking records (time, financials, schedules, budgets).
• Review proposals for accuracy and adherence to style guidelines.
• Administer flow of project documents between stakeholders.
• Enter and track orders, manage logistics and monitor overdue accounts.
• Track expenditures vs. budget and progress vs. schedule; report issues promptly.
• Coordinate meetings and provide administrative support to internal and customer teams.
• Follow corporate values and manufacturing principles.
• Other duties as assigned.

Skills

Proofreading

Documentation

Communication

Teamwork

Learning ability

Education

High School diploma

Associate degree

Bachelor’s degree

Tools

Deltek Vision

Job description

We are seeking a detail-oriented and organized Account Administrator to support project teams through project administration, documentation management, tracking, and reporting. The successful candidate will help ensure projects remain on schedule and within budget by maintaining project records, coordinating communication between stakeholders, and providing administrative support to both internal teams and customers. This role is ideal for someone who enjoys managing details, supporting multiple priorities, and working collaboratively in a fast-paced, team-oriented environment.

Essential Duties and Responsibilities

• Create and maintain project files and project tracking records such as time reporting, financial records, schedules, budgets and summary spreadsheets.
• Review project proposals for accuracy and adherence to style guidelines.
• Administer the flow of project documents between internal and external stakeholders.
• Enter and track orders, manage logistics and monitor past due accounts.
• Track and report project measures such as project expenditures vs. budget, progress vs. schedule, and quality related measures. Report potential project problems as soon as they can be identified.
• Order office supplies, coordinate internal and customer meetings, and provide administrative/office support as needed.
• Follow and apply SEL Values, Principles of Operations, and World Class Manufacturing Principles.
• Understand. Create. Simplify.
• Other duties as assigned.

Required Qualifications

• High School diploma
• 2+ years of project support experience
• Strong computer, telephone, proofreading and filing skills
• Ability to learn concepts and technical details of products and services
• Strong writing, documentation, and speaking skills
• Ability to learn new skills and assume new responsibilities
• Ability to work cooperatively in a team environment
• Background check results satisfactory to SEL Negative drug test result(s)

Preferred Qualifications

• Related Associate’s or Bachelor’s degree
• Knowledge of accounting principles
• International shipping experience
• Experience with Deltek Vision or other project management software

Physical Requirements

None

Competitive pay. Superior benefits. Inspiring work. People are at the core of our company and we hire employee-owners. We welcome you to learn more about how we support employees. We’re 100% employee owned.

Retirement benefits include an employer funded stock ownership plan (ESOP) and personal 401(k) options.

We offer top tier medical, prescription, dental, vision, life, and disability insurance.

• 10 paid holidays
• annual vacation accrual starting at 12 days
• 9 paid sick days
• paid family and medical leave that covers 90% of your pay

We foster growth and development of our employees through avenues such as STEM courses, apprenticeships, tuition assistance, and engineering development programs. Ask our team about other benefits including wellness, fertility, adoption, and flexible spending benefits.

Pay Range Data: $26.00 - $40.00 annually

We set starting pay based on job-related factors such as your experience, training, knowledge, and skills.

We are looking to fill this position at the Account Administrator level, and we welcome applicants with a range of experience. Depending on your background, we may consider you for a different level, with compensation aligned accordingly.

Communication with Applicants We communicate with all applicants. If you do not receive a response about your application, please check your SPAM filter or reach out to us at [e-mail].

SEL is an Equal Opportunity Employer: Vets/Disabled.

SEL invents, designs, and builds digital products and systems that protect power grids around the world. This technology prevents blackouts and enables customers to improve power system reliability and safety at a reduced cost. A 100 percent employee-owned company headquartered in Pullman, Washington, SEL has manufactured products in the United States since 1984 and now serves customers worldwide. Our mission is simple: to make electric power safer, more reliable, and more economical.