Accommodations/ADA Specialist or Coordinator

Kansas State University; Manhattan (KS); Hybrid; USD 47,000 - 75,000; Full time

Job summary

Kansas State University seeks an Accommodations Specialist/Coordinator to guide the interactive accommodation process for disability and religious accommodations across campuses. The role applies ADA, ADAAA, PWFA, PUMP Act, and FMLA, managing documentation and final determinations.

This hybrid/remote eligible position emphasizes training, policy updates, and collaboration with Employee Relations, Benefits, and Time & Leave teams to ensure compliant, timely accommodations and improved

Qualifications

• Requires a high school diploma (or equivalent) and five years of relevant experience.
• Bachelor's degree in Human Resources, Rehabilitation Counseling, Social Work, or related field preferred.
• Knowledge of ADA, ADAAA, PWFA, PUMP Act, FMLA, Workers' Compensation and related programs.
• Strong communication skills across audiences with varying levels of familiarity with the topic.

Responsibilities

• Facilitate the interactive accommodation process and review documentation to determine reasonable accommodations.
• Maintain confidential case files and produce case management reports and metrics.
• Serve as a resource for supervisors and departmental representatives on accommodation processes.
• Develop and deliver training and resource materials on accommodation processes and disability topics.
• Support ADA compliance and program development initiatives.
• Partner with Employee Relations, Benefits, and Time & Leave teams on complex matters.

Skills

Communication skills

Case management

HRIS systems

Disability services knowledge

Education

Bachelor's degree in HR/related field

High school diploma or equivalent

Tools

HRIS databases

ADA/504 compliance software

Job description

About This Role

Reporting to the Director of Employee Relations & Engagement, this position provides guidance and support to employees, supervisors, event guests, 4-H youth program participants, visitors, and applicants across all campuses when health conditions or religious beliefs affect employment, access to campus activities, or the workplace. The role manages the interactive accommodation process for disability and religious accommodation requests, applying the ADA, ADAAA, PWFA, PUMP Act, FMLA, and related state and university policy.

This posting will be filled at one of two levels, based on the selected candidate's qualifications and experience:

• Accommodations Specialist: manages the day-to-day interactive accommodation process and resolves most cases directly, escalating especially complex matters to the Director of ERE/ADA Coordinator for final determination.
• Accommodations Coordinator: manages the day-to-day interactive accommodation process and provides independent authority over final accommodation determinations, complaint investigation and resolution, and institution-wide compliance.

Duties and Responsibilities (Both Levels):

• Facilitate the interactive accommodation process, reviewing medical/religious documentation and correspondence to determine reasonable accommodations
• Maintain confidential case files and produce case management reports and metrics
• Serve as a resource for supervisors and departmental representatives on accommodation-related questions and processes
• Develop and deliver training and resource materials on accommodation processes and disability-related topics
• Support the University's broader ADA compliance and program-development initiatives
• Proactively partner with Employee Relations, Benefits, and the Time & Leave teams and others on complex employee matters, leveraging a comprehensive understanding of accommodation, leave, benefits, and employee relations considerations to support well-informed and organizationally aligned decisions.

Additional Responsibilities at the Coordinator Level:

• Serve as the University's designated ADA point of contact, with final decision-making authority on the most complex accommodation determinations
• Receive, investigate, and resolve ADA-related complaints and grievances in accordance with university procedures
• Interpret evolving federal, state, and local disability law; recommend and implement policy updates
• Provide oversight, consultation, and escalation support to departmental representatives across campuses
• Chair or represent the University on relevant accessibility committees and working groups

About Us

The Division of Human Resources partners with leaders, faculty, and staff across Kansas State University to build a thriving, people-centered workplace that supports the university’s mission of teaching, research, and service. Our team advances initiatives that strengthen the employee experience, promote professional growth, and support a high-performing and engaged workforce.

The division includes approximately 50 professionals delivering strategic and operational HR services to the campus community. Key functional areas include ASC-HR, Benefits, Compensation and Organizational Effectiveness, Employee Relations and Engagement, ERP Systems, Resource Center Operations, Talent Acquisition, Talent and Organizational Development, and Time and Leave. Together, these teams partner with campus units to provide responsive HR support, enhance organizational effectiveness, and help attract, develop, and retain a talented workforce.

Worksite Description

This position is Hybrid and/or Remote eligible.

All employees must reside in the United States when they begin working to comply with state law. K-State is unable to provide remote or hybrid work opportunities for residents of the state of Idaho.

What You'll Need to Succeed

Minimum Qualifications:

• Requires a high school diploma (or equivalent) and five years of relevant experience.
• Requirements may be met through a combination of work experience and education.

Preferred Qualifications:

• Bachelor's degree in Human Resources, Rehabilitation Counseling, Social Work, or related field.
• Knowledge of ADA, ADAAA, PWFA, PUMP Act, FMLA, Workers' Compensation, and related accommodation/leave programs.
• Strong communication skills across audiences with varying levels of familiarity with the topic.
• Experience with case management systems and HR/HRIS databases.

Candidates with the following qualifications and experience may be considered for the Accommodations Coordinator role:

• 3–5 years of direct experience in disability services, ADA/504 compliance, or accommodation case management.
• ADA Coordinator Training Certification Program (ACTCP) completed or in progress.

Sponsorship eligibility:

Candidates must be legally authorized to work in the U.S. on an ongoing basis without sponsorship

Application Window

Applications close on:10/19/2026

Anticipated Hiring Pay Range

Accommodations Specialist: $47,486 - $59,500

Accommodations Coordinator: $55,000 - $74,000