HR Senior Recruitment Coordinator

Center for Public Partnerships & Research; Topeka (KS); Hybrid; USD 56,000 - 68,000; Full time

Job summary

University of Kansas is seeking a HR Senior Recruitment Coordinator to lead recruitment initiatives across the campus and serve as SME for an assigned portfolio of units. You will collaborate with HR Partners, hiring teams and campus leaders to ensure a compliant, efficient recruitment process and an exceptional candidate experience.

The role is hybrid, with three remote days and two days on the Lawrence campus weekly, plus additional on-site work as needed, and involves training, outreach, and

Qualifications

• Bachelor's degree and three years related work experience in recruitment, human resources, affirmative action or other related HR areas OR HS Diploma/GED equivalency and seven (7) years related work experience in recruitment, human resources, affirmative action or other related HR areas.

Responsibilities

• Provides leadership in the facilitation and monitoring of staff & faculty recruitment activities as assigned for the university community.
• Actively promotes/recruits/sources for posted positions to recruit talent, promoting the university and enhancing brand recognition.
• Assists in identifying hiring needs across campus by working with Deans, Department Chairs, Provost Office, faculty and staff to find the best talent to fill an integral role in a specific department/unit.
• Proactively utilizes data available from questionnaires, exit interviews, and other metric data for future recruitment activities.
• Partners with recruitment team to design, refine and implement innovative recruiting strategies and processes.
• Establishes and works with various sources to attract candidates (social media, LinkedIn, employee referrals, etc.) and establish databases for candidate referrals.
• Serves as point of contact for members of the HR Partner, recruitment team, hiring units, search chairs and applicants on all searches.
• Provides subject matter expertise and recruiting advice/training to search committees, may actively participate in the recruitment (sourcing) and screening of applicants, preparing interview questions and assisting with the offer letter and unit letters in accordance with university policies & procedures as well as any other related activities.
• Reviews, audits recruitment plans and posts approved position descriptions, coordinating with the HR Partner or Compensation Team as appropriate. Reviews position title, job family/classification assignment, FLSA status, updating position attributes in the HRIS system; coordinates position number assignment/position control validation, and evaluates recruitment exceptions. Works with the HR Compensation Team regarding title assignment and general pay guideline issues. Generates offer letters for new hires, reviews background check results, and updates PeopleSoft panels for effective position management.
• Coordinates with International Employment on labor certifications, verbal offers and offers that may require immigration/visa support to ensure work authorization can be met.
• Reviews and evaluates inquiries and/or complaints related to the search process and provides assistance and resolution. Audits searches for Equal Opportunity compliance and notifies supervisor of any concerns.
• Communicates with HR Partners, Deans, Directors, Department Chairs, Faculty, Staff, and/or other partners daily.
• Assists with annual business process activities and procedures for staff, and related student hiring. Researches advertising options and strategies, participates in job fairs, etc.
• Works within multiple university systems regarding recruitment, position control/management, onboarding and appointment activities.
• Evaluates inquiries regarding consultant versus employment activities. Provides work agreements as directed by supervisor.
• Requests appropriate background checks as needed for employment needs campus wide.
• Acts as mentor to Recruitment Coordinators and Recruitment Specialists, providing support to student hiring processes when needed.

Education

Bachelor's degree and three years related work experience in recruitment, human resources, affirmative action or other related HR areas OR HS Diploma/GED equivalency and seven (7) years related work experience in recruitment, human resources, affirmative action or other related HR areas.

Job description

Position Overview

As a HR Senior Recruitment Coordinator at the University of Kansas, you will be a key player in the recruitment and hiring activities for the Talent Acquisition Centers of Excellence at the University of Kansas. This role involves coordinating and supporting various aspects of the recruitment lifecycle. The Sr. Recruiter serves as subject matter expert for an assigned portfolio of campus units, ensuring a positive and efficient experience for candidates, department personnel, HR Partners, and hiring teams.

This position serves as a liaison with units and key partners, provides leadership and strong knowledge base of compliance programs, university policies to provide guidance and training as needed. This role has the opportunity to work on several projects to streamline operations and improve efficiencies as well as facilitates, develops and participates in training and outreach programs while actively engaging in assigned recruitment portfolio.

This position is hybrid, working three days remote and two days at the Lawrence, KS campus each week, with additional on campus workdays as needed and determined by supervisor.

Job Description

70% - Recruitment Initiatives

• Provides leadership in the facilitation and monitoring of staff & faculty recruitment activities as assigned for the university community.
• Actively promotes/recruits/sources for posted positions to recruit talent, promoting the university and enhancing brand recognition.
• Assists in identifying hiring needs across campus by working with Deans, Department Chairs, Provost Office, faculty and staff to find the best talent to fill an integral role in a specific department/unit.
• Proactively utilizes data available from questionnaires, exit interviews, and other metric data for future recruitment activities.
• Partners with recruitment team to design, refine and implement innovative recruiting strategies and processes.
• Establishes and works with various sources to attract candidates (social media, LinkedIn, employee referrals, etc.) and establish databases for candidate referrals.
• Serves as point of contact for members of the HR Partner, recruitment team, hiring units, search chairs and applicants on all searches. Provides subject matter expertise and recruiting advice/training to search committees, may actively participate in the recruitment (sourcing) and screening of applicants, preparing interview questions and assisting with the offer letter and unit letters in accordance with university policies & procedures as well as any other related activities.
• Reviews, audits recruitment plans and posts approved position descriptions, coordinating with the HR Partner or Compensation Team as appropriate. Reviews position title, job family/classification assignment, FLSA status, updating position attributes in the HRIS system; coordinates position number assignment/position control validation, and evaluates recruitment exceptions. Works with the HR Compensation Team regarding title assignment and general pay guideline issues. Generates offer letters for new hires, reviews background check results, and updates PeopleSoft panels for effective position management.
• Coordinates with International Employment on labor certifications, verbal offers and offers that may require immigration/visa support to ensure work authorization can be met.
• Reviews and evaluates inquiries and/or complaints related to the search process and provides assistance and resolution. Audits searches for Equal Opportunity compliance and notifies supervisor of any concerns.
• Communicates with HR Partners, Deans, Directors, Department Chairs, Faculty, Staff, and/or other partners daily.
• Assists with annual business process activities and procedures for staff, and related student hiring. Researches advertising options and strategies, participates in job fairs, etc.
• Works within multiple university systems regarding recruitment, position control/management, onboarding and appointment activities.
• Evaluates inquiries regarding consultant versus employment activities. Provides work agreements as directed by supervisor.
• Requests appropriate background checks as needed for employment needs campus wide.
• Acts as mentor to Recruitment Coordinators and Recruitment Specialists, providing support to student hiring processes when needed.

20% Training, Special Projects, and Programmatic Support

• Develops, coordinates, and presents informational seminars and/or training sessions in person and online. Assists with updating manuals, website, and training materials. Participates in special or ongoing training assignments.
• Leads special projects or annual business operational process activities.
• Develops and participates in proactive strategies to promote equal opportunity initiatives in the campus community and streamline operations. Coordinates with HR Learning and Development with programming content as needed to ensure broad outreach.
• Communicates with the campus community regarding HR resources and services through social media, website, programming, etc.
• Works independently and as part of a team on the enhancement of policies, procedures, communications, and special projects as assigned to ensure compliance and efficiency.
• Assists with reporting needs for the Employment section of HR and the search teams supported.
• Works daily in the University’s Applicant Tracking system, mastering the operational details to provide resolution to customers questions, issues, etc.
• Provides training and guidance to recruitment team and university partners on key strategic activities, processes, or initiatives.
• May coordinate executive search activities including but not limited to serving on the search committee, building agendas and providing a concierge/ambassador experience for the candidates during onsite interviews.

10% - Other Duties as Assigned

• Actively participates in professional development activities to promote learning and growth.

Position Requirements

This position is Hybrid - working two days in office at the Lawrence, KS campus and three days remotely each week.

Required Qualifications

• Bachelor's degree and three years related work experience in recruitment, human resources, affirmative action or other related HR areas OR HS Diploma/GED equivalency and seven (7) years related work experience in recruitment, human resources, affirmative action or other related HR areas.
• A minimum of two years' experience in a professional work environment which demonstrates knowledge of EO/AA Policies, Laws, Regulations and/or university policies.
• A minimum of one year's experience recruiting candidates or coordinating search activities.
• Experience in building collaborative relationships/partnerships.
• Demonstrated experience in leading a program, project, initiative or being a subject matter expert as confirmed in application materials, interview, or references.

Preferred Qualifications

• Five (5) years of direct recruitment, sourcing or talent acquisition related work experience
• SPHR or SHRM certification.
• Previous experience with PeopleSoft system.
• Experience working with ATS systems, database conversions, and developing queries and/or reports.
• Experience in developing training materials, brochures, manuals, etc.
• Demonstrated experience and understanding of university structure, policies, and procedures.
• Experience in actively sourcing candidate pools.

Additional Candidate Instructions

A Complete Online Application Includes

• Resume
• Cover letter
• Names and contact information for three professional references.

Review of applications will begin September 28th and continues until a qualified pool of applicants is identified.

Contact Information to Applicants

Erin Sampson

[e-mail]

785-864-2381

Advertised Salary Range

$61,700.00

Application Review Begins

Monday September 28, 2026

Anticipated Start Date

Monday November 2, 2026