Accessibility & Office Services Coordinator

California State University Maritime Academy; Vallejo (CA); On-site; USD 32,000 - 36,000; Full time

Job summary

California State University Maritime Academy is seeking an office coordinator in Vallejo, CA to manage accommodations and services for students with disabilities, and to welcome visitors and screen inquiries. The role includes coordinating staff coverage, developing training materials, and supporting data collection and monthly service reports.

The position also oversees office supplies and maintains a central filing system to ensure timely, retrievable documentation and compliant operations.

Qualifications

• High school diploma or equivalent; Type 45 wpm; four years of general office support or technical experience.
• Experience processing inquiries, maintaining records, and supporting service areas.
• Ability to manage inventory and assist in monthly service reports.

Responsibilities

• Coordinate the delivery of accommodations and services (e.g. testing, assistive technology check out).
• Welcome and screen office visitors, emails and phone calls for staff; take messages and refer calls as appropriate; research matters when needed.
• Coordinate continuous coverage for the office to ensure optimal response to walk-in visitors and callers.
• Develop and update training materials for service areas related to student disabilities support.
• Assist in data collection and monthly reports for service usage.
• Oversee office supply inventory to maintain stock within budget.
• Maintain a central filing system for the division for timely, retrievable documentation.

Skills

Customer service

Office coordination

Communication

Research abilities

Data entry

Education

High school diploma or equivalent

Tools

Microsoft Office

Filing systems

Job description

California State University Maritime Academy is seeking an office coordinator in Vallejo, CA to manage accommodations and services for students with disabilities, and to welcome visitors and screen inquiries. The role includes coordinating staff coverage, developing training materials, and supporting data collection and monthly service reports.

The position also oversees office supplies and maintains a central filing system to ensure timely, retrievable documentation and compliant operations.