Academy Operations & Data Coordinator

Houston Ballet; Houston (TX); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Healthcare Benefits

403(b) retirement plan

Paid time off

Professional development

Discounts and perks

Wellness programs

Job summary

Houston Ballet seeks an Academy Administrative Coordinator to support the Academy department with data entry, system maintenance, financial tracking, and admin duties. The role requires strong organization, attention to detail, and the ability to work in a fast-paced environment.

Weekend and evening hours may be required. Responsibilities include processing student data, maintaining systems, tracking enrollments and finances, assisting students and families, and preparing meeting materials.

Qualifications

• Bachelor’s Degree required.
• 1–3 years of related financial and administrative experience.
• Proficiency with student information systems and/or accounting systems.
• Advanced knowledge in Excel and other Microsoft applications.
• Strong mathematical and analytical skills; detail oriented and timely.

Responsibilities

• Process student data in the Academy registration database.
• Maintain accurate information in Academy systems.
• Track enrollment and Academy financials; report to Finance.
• Assist students and families daily in person and via email/phone.
• Prepare meeting materials and take accurate meeting minutes.

Skills

Data entry

Administrative support

Financial tracking

Excel proficiency

Analytical thinking

Time management

Education

Bachelor's degree

Tools

Student information systems

Accounting systems

Microsoft Office

Job description

Houston Ballet seeks an Academy Administrative Coordinator to support the Academy department with data entry, system maintenance, financial tracking, and admin duties. The role requires strong organization, attention to detail, and the ability to work in a fast-paced environment.

Weekend and evening hours may be required. Responsibilities include processing student data, maintaining systems, tracking enrollments and finances, assisting students and families, and preparing meeting materials.