Full-time Academy Administrative Coordinator

Houston Ballet; Houston (TX); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Healthcare Benefits

403(b) retirement plan

Paid time off

Professional development

Discounts and perks

Wellness programs

Job summary

Houston Ballet seeks an Academy Administrative Coordinator to support the Academy department with data entry, system maintenance, financial tracking, and admin duties. The role requires strong organization, attention to detail, and the ability to work in a fast-paced environment.

Weekend and evening hours may be required. Responsibilities include processing student data, maintaining systems, tracking enrollments and finances, assisting students and families, and preparing meeting materials.

Qualifications

• Bachelor’s Degree required.
• 1–3 years of related financial and administrative experience.
• Proficiency with student information systems and/or accounting systems.
• Advanced knowledge in Excel and other Microsoft applications.
• Strong mathematical and analytical skills; detail oriented and timely.

Responsibilities

• Process student data in the Academy registration database.
• Maintain accurate information in Academy systems.
• Track enrollment and Academy financials; report to Finance.
• Assist students and families daily in person and via email/phone.
• Prepare meeting materials and take accurate meeting minutes.

Skills

Data entry

Administrative support

Financial tracking

Excel proficiency

Analytical thinking

Time management

Education

Bachelor's degree

Tools

Student information systems

Accounting systems

Microsoft Office

Job description

Job DetailsJob Location: Houston Ballet - Headquarters - Houston, TX 77002Come work with us at Houston Ballet!Join a leading nonprofit arts organization that’s redefining what ballet can be. We’re committed to inspiring a lasting love of dance through bold performances, new choreography, and nationally recognized education programs.At Houston Ballet, your creativity meets purpose—and your passion takes center stage. Whether on stage or behind the scenes, every role here contributes to something bigger.

Your Passion. Our Stage.

Visit:www.houstonballet.orgfor more information.

* * * For full consideration, please be sure to combine yourresumeandcover letterinto one document to upload when you apply.

*Please note: This position requires work outside normal business hours

Summary:

The Academy Administrative Coordinator assists and supports the Academy department with student data entry and system maintenance, financial tracking and reconciliation, and administrative support. This individual must be well organized with a strong attention to detail and the ability to work in a high volume and fast-paced environment. This individual should have strong interest and experience working in a database and maintaining financial records. Candidates must be available to work on Sunday from 9:00 am-5:00 pm and Monday-Thursday 10:00am-6:00pm

Essential Duties and Responsibilities:

Include the following. Other duties may be assigned.

Data and Systems:

• Processing student data in Academy registration database
• Maintaining accurate and up-to-date information in Academy systems
• Tracking and reporting on student enrollment and Academy financials

Financial Tracking:

• Monitoring and managing Academy expenses
• Reconciling and reporting income daily to Finance
• Maintaining accurate and up-to-date Academy financial records and tracking

General Administrative Support:

• Assisting students and families daily in person and via email and phone
• Prepare meeting materials and take accurate meeting minutes

Qualifications:

• Available to work Sunday 9:00am-5:00pm and Monday-Thursday 10:00am-6:00pm
• Bachelor’s Degree
• One to three years of related financial and administrative experience
• Technical proficiency with student information systems and/or accounting systems
• Advanced knowledge in Excel and other Microsoft applications
• Strong mathematical and analytical skills with high attention to detail and time management
• Desire to work as part of a team and to take initiative of a project or task
• Ability to communicate professionally and effectively with customers and employees

Work Environment:

• Well-lighted, heated and/or air-conditioned indoor office setting with adequate ventilation.
• Moderate noise (examples: business office with computers and printers, light traffic)
• Availability for additional evenings and weekends as needed

Benefits:

• Healthcare Benefits:We've got your back (and your teeth and your eyes)! Embrace our comprehensive coverage for medical, dental, and vision care. Choose from plans with low-cost or zero monthly premiums, complemented by provisions for paid life and AD&D insurance, and versatile spending accounts.
• Retirement Plan: Secure your future through our 403(b) plan, bolstered by a substantial 5% annual contribution from Houston Ballet, empowering you to save and thrive.
• Paid Time Off: Embrace a healthy work-life balance with 3 weeks of paid vacation, 10 paid sick days, and 10 paid holidays. Paid parental leave is also available to support your personal milestones.
• Professional Development: Fuel your career ambition with access to online training and professional growth resources specific to arts management, empowering you to advance your career on your terms.
• Discounts and Perks: Immerse yourself in the vibrant Houston performing arts scene with discounted and complimentary tickets to captivating ballet performances and other Houston theater district venues. Enjoy exclusive partnerships with local businesses and eateries for unforgettable experiences.
• Wellness Programs: Prioritize your well-being with access to our on-site gym and counseling services through our employee assistance plan, providing comprehensive support for your physical and mental wellness.

Inclusion, Diversity, Equity and Access Statement:

Houston Ballet is dedicated to creating meaningful change by cultivating a space that honors what is unique in all of us. Inclusion, Diversity, Equity, and Access (IDEA) are instrumental in the fulfillment of our mission and values. We recognize our responsibility to be an inclusive and open organization for students, artists, staff, trustees, and volunteers of all backgrounds.

We are an Equal Opportunity Employer. We provide equal employment opportunities to all applicants without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

Join us, together we are Houston Ballet.

Core Values:

Houston Ballets shared values are essential to our success as a world-class ballet company and academy. These values guide our decisions and behaviors and shape our culture.

• EXCELLENCE: We are passionate about results. Our programs are recognized and awarded for excellence. We are committed to delivering quality programs at the highest standard. Work in all departments matches the caliber of the programming on stage.
• ENGAGED: We are proud to be a part of a company that produces art and trains artists. We attend performances and are tremendous advocates for the education and community engagement programs we offer. We are all in and well-versed in the mission of Houston Ballet.
• DRIVEN: We are driven to take goals and run with them. We are excited to deliver results beyond expectations. We are accountable for our actions and work. We reinvent Standard Operations Procedures, leaving our jobs better than we found them. Much of our work product becomes the standard for individuals who will fill our roles in the years to come.
• COLLABORATIVE: We unite around Houston Ballets mission and support each other in reaching goals. We share information widely and generously and treat our team members, customers, and patrons with respect and sensitivity. We embrace inclusion, diversity, equity, and access. We recognize our responsibility to be an open, welcoming, and anti-racist organization where students, artists, staff, trustees, and volunteers of all backgrounds collaboratively learn, work and serve. We nurture the growth and understanding of how each of us fits into the larger picture and we celebrate organizational achievements.
• PATRON-CENTERED: Our patrons (subscribers/supporters/donors/stakeholders) are at the center of all we do and are at the top of our minds in our decisions and actions. Our patrons are delighted by the excellent customer service they receive at every interaction at Houston Ballet.

Qualifications