Academic Services Manager - Graduate Psychology

Regent; Virginia Beach (VA); On-site; USD 45,000 - 50,000; Full time

Benefits offered by this job

Health insurance

Tuition incentives

Retirement plan

Job summary

Regent University in Virginia Beach, VA is seeking an experienced administrative professional to support Graduate Psychology programs. The role coordinates academic operations, maintains records, and assists with data tracking for courses, clinical placements, and accreditation requirements.

Responsibilities include supporting faculty and program directors, coordinating GA/TA/TRA hires, scheduling, and event planning for CHBS events.

Qualifications

• Bachelor's Degree required; MA preferred.
• Experience in higher education administration or related fields.
• Proficiency with standard administrative software and university data systems.

Responsibilities

• Coordinate academic operations with other university departments for accreditation alignment.
• Maintain program records, accreditation reporting items, and databases.
• Assist with tracking data for probe courses, clinical courses, and placements (site, supervisor, paperwork).
• Provide administrative support to Graduate Psychology programs.
• Coordinate hiring of department GA/TA/TRA staff.
• Assist in creating and maintaining course rotations, schedules, syllabi continuity, and reporting.
• Plan and execute CHBS events and assist with CHBS event planning.

Skills

Interpersonal skills

Organizational skills

Communication skills

Self-motivation

Teamwork

Education

Bachelor's degree

MA preferred

Tools

MS Office

Banner

Canvas

Cognos

Degree Works

Job description

Work Location:

Virginia Beach, VA

Salary:

$45,000-50,000

Essential duties:

• Coordinate academic operations with other university departments or personnel as needed for effective operations and alignment with relevant accreditation, state, or institutional policies or requirements.
• Maintain program records, accreditation reporting items, and databases as assigned by Department Chair, Program Director(s) and/or Dean.
• Assist Faculty, Director of Clinical Training (DCT) and EPC with tracking data for probe courses, clinical courses, and clinical placements (including site, supervisor, clinical paperwork, etc.)
• Provide administrative and clerical support to Graduate Psychology programs as assigned by Chair/ Program Directors.
• Coordinate hiring of department graduate assistants (GA), teaching and research assistants (TA/ TRA).
• Assist Department Chair and Program Directors in creating, maintaining, and proofing of department course rotations, course schedules, textbook assignments, syllabi continuity, and coordinate course scheduling and reporting as required by central departments.
• Plan, organize and execute CHBS events (to include but not limited to PsyD events, commissioning, PsyD/ MS ceremonies and other event planning and duties as needed) and assist with other CHBS event planning as needed.

Qualifications:

• Bachelor's Degree required, M.A. in a relevant field preferred
• Prior experience in higher education administration and/or professional/educational administration
• Proficient in standard software programs used for administrative services, such as the MS Office suite, and have aptitude for learning software packages specific to higher education such as Banner, Canvas, Cognos, and Degree Works is preferred

Candidates must have:

• Be able to interact well with relevant parties, including students, staff, faculty, and the public; strong interpersonal skills are needed to be successful in this role
• Must be able to work with minimal supervision while knowing when consultation is needed, be self-motivated, and have excellent organizational and communication skills
• Ability to maintain confidentiality using strict discretion with program information
• Ability to communicate in a clear, professional manner with faculty, staff, students, and other university departments
• Able and willing to work both independently and as part of a team
• Self‑motivated to successfully complete work schedule and tasks
• Dependable, positive, adaptable, personable, professional appearance, appropriate utilization of discretion with staff and students, and have a service‑orientated approach
• Commitment to Regent’s core values of Excellence, Innovation, and Integrity

Regent University does not discriminate in employment in its programs or activities on the basis of race, color, national or ethnic origin, sex, disability, age or veteran status.For full Non-Discrimination Policy click here.

Benefits

Regent offers a wide range of generous benefits including health, life and disability insurance; flexible spending accounts; tuition incentives; fully vested retirement plans; life and disability insurance options, time off, and more. All regular faculty and staff serving at Regent and working a minimum of 30 hours per week will receive an attractive benefits package.