Academic Programs Scheduler & Records Specialist

Pitt Community College; Charlotte (NC); On-site; USD 38,000 - 58,000; Full time

Job summary

Pitt Community College is seeking an Academic Scheduling and Records Assistant to support Academic Programs, Curriculum and Facilities Scheduling, and FTE Compliance. Under supervision, you will enter and maintain instructional records, assist with scheduling, verify FTE compliance, and help with reports and communications.

You will collaborate with department staff to ensure timely, accurate records, manage data in the student information system, and support audits and institutional reporting

Qualifications

• Experience in data entry, records management and compliance support.
• Strong attention to detail and effective communication in a fast-paced office.

Responsibilities

• Maintain and verify course schedules, curriculum records, and related databases to ensure data accuracy and compliance.
• Support FTE compliance by managing class files, instructional reporting, and audits.
• Enter and validate scheduling data in the student information system and prepare term reports.
• Track records for academic programs, cooperative agreements, accreditation, and institutional reporting.
• Prepare reports, spreadsheets, and correspondence to support operations and decision‑making.
• Facilitate communication among faculty, staff, and external stakeholders; respond to inquiries.

Skills

Data entry

Attention to detail

Communication

Office administration

Education

Associate's degree in Accounting, Business Administration, Business Operations, or related field

5+ years experience in administrative operations

Tools

Colleague SIS

Job description

Pitt Community College is seeking an Academic Scheduling and Records Assistant to support Academic Programs, Curriculum and Facilities Scheduling, and FTE Compliance. Under supervision, you will enter and maintain instructional records, assist with scheduling, verify FTE compliance, and help with reports and communications.

You will collaborate with department staff to ensure timely, accurate records, manage data in the student information system, and support audits and institutional reporting