Academic Programs Operations Coordinator

The Medical College of Wisconsin, Inc.; United States; On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Healthcare coverage

Tuition reimbursement

Paid parental leave

EFAP (Employee & Family Assistance)

Pet insurance

Onsite fitness facility

Discounts on local services

Job summary

The Medical College of Wisconsin (MCW) seeks a Program Associate to provide administrative support across the Department of Pharmacology & Toxicology and the Department of Physiology. Working under general direction, you will prepare program materials, assist with onboarding, coordinate schedules and travel, manage purchasing, and help maintain databases and records to support faculty and staff.

The successful candidate will hold a Bachelor's degree and at least one year of administrative

Qualifications

• Bachelor's degree required.
• Minimum 1 year of administrative experience.
• Strong organizational and communication skills.
• Proficiency with computers, clerical procedures, and information management.

Responsibilities

• Collaborate on development of program materials including social media, marketing materials, websites, forms, and reports.
• Interact with faculty/staff on grant agency spending policies and procedures.
• Assist with faculty and staff onboarding.
• General maintenance of departmental equipment and tracking service contracts, usage, and inventory.
• General purchasing assistance, enter POs, p-card reconciliation and expense reports.
• Monitor open orders, standing orders and commitments for sufficient funds.
• Support departmental faculty in travel arrangements and reimbursements.
• Coordinate schedules, meetings, travel itineraries and related arrangements for departmental leadership.
• Organize internal and external meetings, site visits, recruitments, seminars and events.
• Develop, implement, and maintain databases related to the program.
• Process payment requests, requisitions, and invoices.
• Compose confidential correspondence as needed.
• Screen calls and visitors to resolve inquiries.
• Maintain supplies for daily departmental activities.
• Other duties as assigned.

Education

Bachelor's degree

1 year experience

Job description

The Medical College of Wisconsin (MCW) seeks a Program Associate to provide administrative support across the Department of Pharmacology & Toxicology and the Department of Physiology. Working under general direction, you will prepare program materials, assist with onboarding, coordinate schedules and travel, manage purchasing, and help maintain databases and records to support faculty and staff.

The successful candidate will hold a Bachelor's degree and at least one year of administrative