Program Associate

The Medical College of Wisconsin, Inc.; Wauwatosa (WI); On-site; USD 42,000 - 56,000; Full time

Job summary

The Medical College of Wisconsin (MCW) seeks a highly organized Program Associate to provide administrative support to the Department of Pharmacology & Toxicology and the Department of Physiology. The role involves developing program materials, assisting with onboarding, handling purchasing and invoicing, and coordinating travel and meetings for department leadership.

Responsibilities include maintaining program databases, processing payments, and supporting daily departmental activities, while

Qualifications

• Bachelor's degree required.

Responsibilities

• Collaborate on development of program materials including social media, marketing materials, websites, forms, and reports.
• Assist with onboarding of faculty and staff.
• Enter purchase orders, reconcile p-card, and prepare expense reports.
• Coordinate schedules, meetings, travel itineraries and related arrangements for departmental leadership.
• Maintain databases related to the program and track service contracts.

Education

Bachelor's degree

Job description

PurposeThe Medical College of Wisconsin (MCW) brings a synergy between the best medical education, research andpatient care. Tomorrow’s discoveries happen right here alongside the very people who bring those lessons to ourstudents. Every bit of knowledge, and every advancement, provides our students with an unprecedented,collaborative learning environment, and helps improve the vitality and care of our communities.The Department of Pharmacology & Toxicology and the Department of Physiology are seeking a highly motivated, well-organized individual to join our amazing team! As a Program Associate working under general direction, the person in this role will perform routine and advanced administrative duties requiring considerable skill and in-depth knowledge of organizational policies and procedures while providing administrative support equally across both departments.Primary FunctionsCollaborate on the development of program materials including social media, marketing materials, websites, forms, and reports.Interact with faculty/staff on grant agency spending policies and procedures.Assist with faculty and staff onboarding.General maintenance of departmental equipment such as tracking service contracts, monitoring usage/supplies and inventory.General purchasing assistance, enter POs, p-card reconciliation and expense reports.Monitor open orders, standing orders and commitments for sufficient funds.Support departmental faculty in their daily activities including making travel arrangements and submitting reimbursements.Coordinate schedules, meetings, appointments, travel itineraries and related arrangements for departmental leadership as needed.Organize internal and external meetings, site visits, recruitments, seminars and special events in collaboration with participating departments and centers.Collaborate to develop, implement, and maintain comprehensive databases related to the program.Process payment requests, requisitions, and invoices.Compose correspondence as needed, which may contain confidential information.Screen telephone calls and visitors to resolve complex inquiries.Maintain supplies to support daily departmental activities.Other duties as assigned.Knowledge – Skills – Abilities Knowledge of computers, clerical procedures, customer service standards, collaboration, and information management.Organization, time management, interpersonal, communication, and problem-solving skills.SpecificationsAppropriate education and/or experience may be substituted on equivalent basisMinimum Required Education: Bachelor's degreeMinimum Required Experience: 1 yearWhy MCW?Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental. Along with Flexible Spending options403B Retirement PackageCompetitive Vacation and Paid Holidays offeredTuition ReimbursementPaid Parental LeaveEmployee & Family Assistance Program (EFAP)Pet InsuranceOn campus Fitness Facility, offering onsite classesAdditional discounted rates on items such as: Select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment etc.For a brief overview of our benefits see: Benefits OverviewFor a full list of positions see: MCW CareersAt MCW all of our endeavors, from our internal operations to our interactions with our partners, are driven by our shared organizational values: Caring – Collaborative – Curiosity – Inclusive – Integrity – Respect. We are committed to fostering an inclusive environment that values diversity in backgrounds, experiences, and perspectives through merit-based processes and in alignment with all applicable laws. We believe that embracing human differences is critical to realize our vision of a healthier world, and we recognize that a healthy and thriving community starts from within. Our values define who we are, what we stand for and how we conduct ourselves at MCW. If you believe in embracing individuality and working together according to these principles to improve health for all, then MCW is the place for you. For more information, please visit our institutional website.MCW as an Equal Opportunity Employer and Commitment to Non-Discrimination:The Medical College of Wisconsin (MCW) is an Equal Opportunity Employer. We are committed to fostering an inclusive community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, age, disability, sex, gender identity/expression, sexual orientation, marital status, pregnancy, predisposing genetic characteristic, or military status. Employees, students, applicants or other members of the MCW community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.