Academic Programs Coordinator

Medical College of Wisconsin; Milwaukee (WI); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Health insurance

403B retirement

Competitive vacation and paid holidays

Tuition reimbursement

Paid parental leave

EFAP (Employee & Family Assistance)

Pet insurance

On-campus fitness facility

Job summary

Medical College of Wisconsin in Milwaukee is seeking a Program Associate to provide administrative support across the Department of Pharmacology & Toxicology and the Department of Physiology. The role involves coordinating materials, onboarding, travel arrangements, purchasing, and maintaining databases, reporting, and confidential correspondence.

The ideal candidate has a bachelor's degree and at least one year of experience, strong organizational and communication skills, and the ability to

Qualifications

• Knowledge of computers, clerical procedures, customer service standards, collaboration, and information management.
• Organization, time management, interpersonal, communication, and problem-solving skills.

Responsibilities

• Collaborate on the development of program materials including social media, marketing materials, websites, forms, and reports.
• Interact with faculty/staff on grant agency spending policies and procedures.
• Assist with faculty and staff onboarding.
• General maintenance of departmental equipment such as tracking service contracts, monitoring usage/supplies and inventory.
• General purchasing assistance, enter POs, p-card reconciliation and expense reports.
• Monitor open orders, standing orders and commitments for sufficient funds.
• Support departmental faculty in their daily activities including making travel arrangements and submitting reimbursements.
• Coordinate schedules, meetings, appointments, travel itineraries and related arrangements for departmental leadership as needed.
• Organize internal and external meetings, site visits, recruitments, seminars and special events in collaboration with participating departments and centers.
• Collaborate to develop, implement, and maintain comprehensive databases related to the program.
• Process payment requests, requisitions, and invoices.
• Compose correspondence as needed, which may contain confidential information.
• Screen telephone calls and visitors to resolve complex inquiries.
• Maintain supplies to support daily departmental activities.
• Other duties as assigned.

Skills

Computers

Clerical procedures

Customer service

Collaboration

Information management

Organization

Time management

Interpersonal

Communication

Problem-solving

Education

Bachelor's degree

Job description

Medical College of Wisconsin in Milwaukee is seeking a Program Associate to provide administrative support across the Department of Pharmacology & Toxicology and the Department of Physiology. The role involves coordinating materials, onboarding, travel arrangements, purchasing, and maintaining databases, reporting, and confidential correspondence.

The ideal candidate has a bachelor's degree and at least one year of experience, strong organizational and communication skills, and the ability to