Strategic Admin Officer, Dean's Office, Med School

UC San Diego Health; San Diego (CA); On-site; USD 87,000 - 127,000; Full time

Job summary

UC San Diego Health seeks an Administrative Officer 3 to provide high-level administrative support in the School of Medicine Dean's Office. You will coordinate executive events, calendars, and strategic initiatives while working with senior leaders, faculty, staff, and external partners.

The role requires strong judgment, organizational skills, and the ability to manage multiple priorities in a fast-paced academic medicine setting.

Qualifications

• Seven years of relevant experience or a Bachelor's in a related area plus three years of applicable experience.
• Thorough knowledge of university rules, regulations, budgets, accounting, fund management, and personnel management.
• Strong written and verbal communication, including reports, agendas, and briefing materials.
• Experience planning and managing complex dean-level events, governance meetings, and executive initiatives.
• Ability to maintain confidentiality and exercise sound judgment with senior stakeholders.
• Proficiency with Microsoft Office and other business productivity tools.

Responsibilities

• Coordinate executive-level events, agendas, and briefing materials for the Dean's Office.
• Support leadership and faculty affairs initiatives and strategic priorities.
• Manage executive calendars, complex scheduling, and multi-stakeholder coordination.
• Plan and manage high-impact events, including budget, vendors, and post-event assessment.
• Maintain confidentiality and professional discretion in a fast-paced academic medicine environment.

Skills

Executive calendar management

Verbal and written communication

Discretion and confidentiality

Strategic thinking

Multi-priority planning

Education

Bachelor's degree in related area

Tools

Microsoft Office

Budgeting and reporting tools

Job description

UC San Diego Health seeks an Administrative Officer 3 to provide high-level administrative support in the School of Medicine Dean's Office. You will coordinate executive events, calendars, and strategic initiatives while working with senior leaders, faculty, staff, and external partners.

The role requires strong judgment, organizational skills, and the ability to manage multiple priorities in a fast-paced academic medicine setting.