Academic Programs & Events Assistant

Thomas Jefferson University; United States; On-site; USD 32,000 - 44,000; Full time

Benefits offered by this job

Medical insurance

Tuition assistance

Retirement plans

Job summary

Thomas Jefferson University is seeking a Program Assistant to provide administrative, operational, and programmatic support for academic programs, initiatives, workshops, meetings, and events. The role reports to program leadership and serves as a key point of contact for faculty, staff, students, and external partners.

Responsibilities include coordinating schedules, communications, logistics, data collection, and evaluation; maintaining electronic systems and program records; and supporting

Qualifications

• High School Diploma or GED required.
• Less than 1 year academic experience.
• Bachelor’s Degree preferred.

Responsibilities

• Provides administrative and operational support for academic programs, initiatives, workshops, meetings, and events, including coordination of schedules, materials, communications, and logistics.
• Serves as a primary point of contact for faculty, staff, students, volunteers, and external stakeholders by responding to inquiries, providing program information, and supporting participant engagement and recruitment efforts.
• Assists with the development, implementation, and continuous improvement of program processes, policies, educational materials, and best practices to ensure consistency and effectiveness across programs and activities.
• Maintains electronic systems, databases, virtual learning and communication platforms, web content, and program records; supports data collection, reporting, assessment activities, and preparation of evaluation summaries.
• Coordinates operational and event-related logistics including meeting preparation, space reservations, audiovisual needs, food arrangements, conference support, marketing materials, email communications, and social media updates while performing additional duties as assigned.

Education

High School Diploma or GED

Bachelor’s Degree

Job description

Thomas Jefferson University is seeking a Program Assistant to provide administrative, operational, and programmatic support for academic programs, initiatives, workshops, meetings, and events. The role reports to program leadership and serves as a key point of contact for faculty, staff, students, and external partners.

Responsibilities include coordinating schedules, communications, logistics, data collection, and evaluation; maintaining electronic systems and program records; and supporting