Academic Programs Coordinator (Faculty & Events)

Dartmouth College; Hanover (NH); On-site; USD 28,000 - 34,000; Full time

Job summary

The Academic Coordinator at Dartmouth College serves on the Thayer administrative team, coordinating faculty academic and administrative support. The role provides high-touch support, ensuring smooth operations, event execution, and timely responses to diverse audiences.

Percent time may vary by faculty needs and responsibilities. Responsibilities include course and office support, calendar management, travel coordination, and confidential handling of information, with emphasis on

Qualifications

• Associates plus 2-3 years' experience or equivalent combination of education and experience.
• Experience coordinating high-level administrative support, managing projects and events, and providing high-touch customer service.
• Two or more years of office experience with some autonomy.
• Knowledge of office procedures.
• Strong organizational and planning skills and ability to set priorities.
• Highly proficient with computer applications.
• Strong communication and interpersonal skills.
• Ability to collaborate with others to achieve results.
• Initiative, sound judgment, and ability to work independently.
• Ability to maintain confidentiality.
• Ability to become proficient in Dartmouth Financial and Procurement systems.
• Ability to initiate, process, and reconcile financial purchases, payment requests, purchase orders, and contracts with accuracy and timeliness; support a diverse learning community.

Responsibilities

• Provides support to faculty for classes, labs, and projects; prepares course materials using Canvas or other learning management system; tracks student grades and manages audio-visual needs.
• Maintains files and records as requested.
• Coordinates faculty travel to conferences and meetings.
• Drafts and proofs memos and correspondence for review and signature.
• Prepares materials such as minutes and reports; proofreading for accuracy.
• Assists with activities associated with achieving academic support priorities.
• Serves as contact for inquiries regarding faculty activities.
• Gathers information for meetings, coordinates agenda items, and distributes materials.
• Coordinates and arranges special events and programs including speakers, space, services, and itineraries.
• Coordinates with other offices to arrange co-sponsorship of events.
• Handles confidential or sensitive information with discretion; communicates respectfully with a diverse community.
• Establishes and maintains files to ensure information accuracy and accessibility.
• Demonstrates professionalism and collegiality; performs other duties as assigned.

Skills

Administrative coordination

Project management

Customer service

Calendar management

Communication skills

Confidentiality

Autonomy

Dartmouth systems knowledge

Education

Bachelor's degree

Tools

Canvas

Microsoft Office

Job description

The Academic Coordinator at Dartmouth College serves on the Thayer administrative team, coordinating faculty academic and administrative support. The role provides high-touch support, ensuring smooth operations, event execution, and timely responses to diverse audiences.

Percent time may vary by faculty needs and responsibilities. Responsibilities include course and office support, calendar management, travel coordination, and confidential handling of information, with emphasis on